Job Description

Job Description

Duties & Responsibilities:

• Manage all vendor orders and process vendor invoices by verifying correct entity, ledger and department coding.
• Obtain W-9 documentation when setting up new vendors.
• Owns invoice upload, review and approval to 3rd party invoice processor MarginEdge. This requires constant communication and in-person co-operation with the restaurant operations team.
• Respond to vendor inquiries and reconcile vendor statements to ensure invoices are processed and all payments and credits are properly applied.
• Obtain payment approval and processes vendor payments timely through 3rd party payment processor Bill.com, to maintain strong relationships within supply chain.
• Verifies Expense Report accuracy by verifying expense documentation for employee reimbursements.
• Creates invoices for Accounts Receivable billings.
• Assists with the preparation of bank deposits.
• Post Credit Card transactions
• Perform Credit Card & Bank Reconciliation
• Resolves account discrepancies by investigating documentation and taking proper steps to correct them.
• Records revenue by posting daily revenue entries and verifying transaction information
• Assists in the preparation of financial reports by collecting, analyzing, and summarizing account information and trends with guidance from the Controller.
• Maintains financial security by following internal accounting controls
• Maintains financial historical records by filing accounting documents.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Responsible for updating and maintaining records of expenditures.
• Create ad-hoc event P&L through expense and income tracking.
• Assist in Fixed Asset tracking to maintain depreciation & amortization schedules.
• Assist with Monthly & Quarterly sales tax filing.
• Assists Controller in preparing 1099 documents at year-end.
• Assists Controller in reconciling revenue accounts each month.
• Contributes to team effort by accomplishing related results as needed.
• Other related duties as assigned.

Qualifications Include:

• Accounting or Finance degree preferred but not required
• 1+ year of AP/AR related experience.
• Basic computer skills, to include Microsoft Office Suite and basic Excel formulas required
• Prior experience with ERP & Inventory Management Software is preferred; experience with Sage Intact & MarginEdge is a plus.
• Experience with Bill.com payment processor is a plus.
• Restaurant experience and acumen in understanding the daily operations within restaurants is a plus.
• High-level attention to detail and accuracy.
• Excellent organizational skills.
• Ability to prioritize tasks and self-motivate to work autonomously.
• Mathematical and computer systems acumen.
• Curiosity and ability to learn new systems.