Job Description

Job Description

FINANCE ADMINISTRATOR
GENERAL DEFINITION:
Performs intermediate skilled clerical work preparing and maintaining personnel, payroll and financial records, assisting with budgetary matters and providing office assistance; does related work as required. Work is performed under the regular supervision of the Executive Director and Assistant Executive Director. This position is part of the administration team.
ESSENTIAL FUNCTIONS/TYPICAL TASKS:
Prepares and maintains payroll and financial records; assists with computer training and problems; typing, filing and data processing duties.
Administers Authority financial activities, including accounts payable, accounts receivable & payroll.
Assists Assistant Executive Director in annual budget preparation.
Assists Executive Director along with the Assistant Executive Director in administering the provision of the Pennsylvania Municipal Authorities Act.
Assists bond indentures and policies established by action of the Authority Board.
Attends all Board Meetings and oversees recording of minutes.
Serves on the Board Finance Committee.
Checks invoices for accuracy (i.e.: quantity, sales tax exemption, balance, account number, due date, etc.).
Verifies figures on all bills to be paid; verifies merchandise or service was received; prints and signs checks.
Prepares semimonthly payroll and appropriate payroll withholding tax and other payroll related reports.
As needed prepares bills for service orders, i.e., escrow accounts for taps, main extensions, fire hydrants, and sprinklers to including preparing invoice and withholding funds from escrow accounts.
Prepares periodic special financial reports.
Maintains Authority accounts, Water Revenue, Trustee, Escrow, Money Market and any additional special accounts.
Assists new employees in the completion of all required financial forms to include, but not limited to W4s, PA Residency, pension, and deferred compensation plan enrollment.
Assists HR with reconciling employee time records such as vacation schedules, accumulated sick time, personal time, etc.
Serves as an appointed Authority Board position, signs checks and legal documents as necessary.
Administers Authority pension program, including all record keeping.
Works directly with the Financial Administrative Assistant.
Maintains cost of fringe benefits for each employee and prepare fringe benefits report.
Works directly with auditors and appropriate staff on annual audit and other processes throughout the year.
Completes all forms and paperwork requested and/or required by auditors and financial consulting firms.
Ensure the compliance and submission of tax forms and other government requirements.
Helps to oversee annual budget standing throughout the year.
Helps to complete rate structures and projections.
Performs related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of finance and payroll practices, methods, programs, accounting procedures and business office operations; general knowledge of Authority operations and procedures; general knowledge of Municipal investment regulations; general knowledge of administrating government loans; ability to establish and maintain effective working relationships with customers and associates; skills in the operation of office and data entry equipment.
EDUCATION AND EXPERIENCE:
Qualifications include an associate degree in finance, accounting, and or related fields, or equivalent job experience in finance, bookkeeping or accounting. Minimum of 2-4 years of experience administering programs related to finance and payroll practices is preferred. Current Notary Public Commission or ability to obtain within 1 year of hire.
CONDITIONS OF WORK:
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires fingering, grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of spoken word; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surrounding and activities; the worker is not subject to adverse environmental conditions.
SPECIAL REQUIREMENTS:
Possession of an appropriate driver’s license valid in the Commonwealth of Pennsylvania.

The State College Borough Water Authority is an Equal Opportunity Employer.

Applicants should, by August 25th, submit a resume, list of references and a cover letter. A full job description can be found on our website at www.scbwa.org. Please send applications via email to jobs@scbwa.org or mail to SCBWA C/O HR at 1201 W Branch Rd, State College PA 16801.