St. John’s established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 

A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  

DEPARTMENT:  Division of Student Affairs 

JOB TITLE:  PT Student Government, Inc. – Financial Clerk 

CAMPUS:  Queens 

JOB SUMMARY:  

This position provides entry-level bookkeeping and accounting tasks that directly supports the Student Government, Inc. (SGI) executive board members, student organizations and administrative staff. 

ESSENTIAL FUNCTIONS: 

• Provide support for the Senior Financial Clerk in the daily fiscal management of Student Government, Inc. (SGI) budgets 
• Ensures transactions are administratively compliant with University and SGI policies  
• Analyze budget and paperwork discrepancies  
• Daily management of all student organization budgets 
• Daily management of earned income account for all student organizations 
• Reconcile all general budgets and provide monthly reports to student organization leaders and Student Affairs liaisons 
• Reconcile monthly earned income bank statements and post activity in the two money market accounts 
• Create monthly earned income statements for student organization leaders and Student Affairs liaisons 
• Provide support in preparation for yearly audit 
• Collaborate with Campus Dining Services and the University Bookstore to process all SGI-related invoices 
• Collaborate with Campus Concierge to provide general support with ticket sales, bank and collection/depositing of funds received  
• Manage the office supplies and order when needed 
• Perform general administrative tasks, including oversight of the space-booking procedure for the Division of Student Affairs and for all SGi-recognized organizations 
• Work on special projects as assigned

COMPETENCIES 

• Proficient in Microsoft Excel, Microsoft Word and Quickbooks 
• Must be student-centered and demonstrate strong interpersonal skills in relations with students, faculty and other departments/units of the University 
• Must be able to work independently and take initiative 
• Must be able to multi-task and work efficiently under pressure 
• Must be enthusiastic and flexible

WORK ENVIRONMENT 

This position operates in a professional office environment and the incumbent is required to use standard office equipment such as personal computers, printers, etc. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work; reach with hands and arms; climb stairs; communicate. The employee must occasionally lift or move up to 10 lbs. 

POSITION TYPE/EXPECTED HOURS OF WORK 

This is a part-time position, with an expectation of approximately 20 hours a week from September 1 to June 1. 

REQUIRED EDUCATION AND EXPERIENCE:  

This position requires two years of fiscal, office or business support experience of an equivalent level.   

OTHER DUTIES 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice. 

All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law. 

This position may be relocated to any of St. John’s University’s physical locations at any time 

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 

Required Skills Required Experience

• High School Diploma.
• Good driving skills and clean driving record.
• Be able to shovel snow and operate snow removal machinery.
• High attention to detail and ability to multi-task.
• Good Organization Skills
• Good communication and interpersonal skills.
• Basic PC Applications skills- Outlook, Excel.
• Broad range of mechanical and craft skills.
• Two or three years’ experience in maintenance or some comparable combination of education and experience.