Job Description

WEB PRESENCE AND ORDER ENTRY

We are opening a sales and marketing office in the Prescott area and are looking for a few qualified people to help in this effort. The office will be opened later this year, until then covid-grade telecommuting is required.

Duties  and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to the Marketing Director.

Web page content editing and submission, graphic file conversion and uploading and social media presence. May also turn into a sales position with direct customer contact.

RESPONSIBILITIES:

·                                  Update and Maintain Web Page

·                                  Order Entry

·                                  Assist in the preparation of regularly scheduled reports

·                                  Develop and maintain a filing system

·                                  Research and creates presentations

·                                  Handle multiple projects

·                                  Prepare and monitor invoices

·                                  Contribute to team effort by accomplishing related results as needed

·                                  Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

·                                  Organize travel arrangements for senior managers

·                                  Write letters and emails on behalf of other office staff

·                                  Book conference calls, rooms, taxis, couriers, hotels etc.  

·                                  Maintain computer and manual filing systems

·                                  Handle sensitive information in a confidential manner

·                                  Answer telephone calls and pass them on

REQUIREMENTS:

·                                  Proven admin or assistant experience

·                                  Knowledge of office management systems and procedures

·                                  Excellent time management skills and ability to multi-task and prioritize work

·                                  Attention to detail and problem solving skills

·                                  Excellent written and verbal communication skills

·                                  Strong organizational and planning skills

·                                  Proficient in Quickbooks and other similar web portals

·                                  At least 7 years of experience in the field or in a related area

·                                  High school diploma or equivalent; college degree preferred

·                                  Familiarity  with Social Media platforms.

ADMINISTRATIVE ASSISTANT TOP SKILLS & PROFICIENCIES:

·                                  Reporting Skills

·                                  Administrative Writing Skills

·                                  Microsoft Office Skills

·                                  Analysis

·                                  Professionalism

·                                  Problem Solving

·                                  Supply Management

·                                  Inventory Control

·                                  Verbal Communication