WOULD YOU LIKE TO WORK FOR THE MOST INTERESTING START-UP IN THE WORLD?
JOB SUMMARY
We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, you will organize and update files, answer calls and emails, and assist in creating presentations and sales materials. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. You will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.
DUTIES AND RESPONSIBILITIES
Answer and direct phone calls; organize correspondence and answer emails
Prepare and organize databases and reports
Manage social media accounts and replies
Handle confidential employer and client information
Take notes or transcribe meetings
Schedule meetings and arrange employer’s calendar; schedule meeting spaces and conference rooms
Manage calendar and appointments
Arrange payments for vendors, travel, and sales expenses
Create purchase orders and track and manage payments
Present excellent customer-service skills to customers and clients
Manage filing systems, update records, and organize documentation
Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations
REQUIREMENTS AND QUALIFICATIONS
Bachelor’s degree preferred
2-3 YEARS OF EXPERIENCE AS A VIRTUAL ASSISTANT
Work at home experience
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Experience with Google Docs, Click up, etc.
Knowledgeable in technology to communicate via computer, smartphone, or text
Highly organized and able to multitask and work well with fast-paced directions and instructions
Fast note taker
Able to manage time effectively and efficiently
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Excellent verbal and written communication skills
Strong customer service and presentation skills
Able to work nights, weekends, extended hours, and holidays as needed
Experience with online meeting software (like Zoom or WebEx), online chat/instant messaging, and group sharing platforms like Slack or Microsoft Teams
Proficient with online calendars and scheduling (like Calendly or Google Calendar)
Excellent writing, verbal communication, and time management skills
Two years’ previous experience handling assistant or administrative responsibilities, or related field preferred