Benefits:
401(k)
401(k) matching
Bonus based on performance
Competitive salary
Flexible schedule
Health insurance
Home office stipend
Opportunity for advancement
Paid time off
Training & development
Role Summary:
The SPARK Initiative is seeking a highly organized, proactive Strategic Executive Assistant to work directly with our CEO. This is a hands-on, high-impact role combining executive support, strategic project coordination, operational execution, and administrative leadership. You’ll become the CEO’s trusted right-hand partner—anticipating needs, managing priorities, and helping move SPARK’s mission forward.
This is a unique opportunity to gain front-row exposure to nonprofit leadership, while supporting initiatives that impact youth, survivors, veterans, and at-risk adults locally and globally.
Key Responsibilities
Executive Support
Manage the CEO’s calendar, appointments, and priorities
Screen emails, respond when appropriate, and flag critical communications
Coordinate phone calls, meetings, and speaking engagements
Prepare materials, briefing documents, and presentations
Maintain confidentiality and discretion
Strategic & Operational Support
Research grants, funders, investors, and strategic partnership opportunities
Track deadlines, timelines, and follow-ups for grants and initiatives
Assist with preparing grant applications, proposals, and supporting materials
Organize and execute priority projects led by the CEO
Compile department reports and financial summaries
Support other strategic initiatives to advance SPARK’s mission
Administrative & Logistical Support
Book travel, hotels, and manage itineraries
Coordinate conference and event logistics
Compile receipts, reimbursements, invoices, and other project paperwork
Print, assemble, and organize materials for meetings, proposals, or events
Order materials or supplies needed directly by the CEO
Pack, organize, and prepare folders, materials, or resources for programs, meetings, speaking engagements, or funders
Communication & Coordination
Schedule and track meetings with potential funders, investors, and partners
Maintain organized records and files for the CEO’s work and projects
Support follow-ups and communications with home assistant, team, donors, board members, and collaborators
Qualifications
Required
· Highly organized, proactive, and detail-oriented
· Strong written and verbal communication skills
· Flexible and agile, able to adapt to new challenges and priorities daily
· Able to manage multiple priorities, deadlines, and projects simultaneously
· Experience supporting leadership, executives, or managing complex projects
· Proficient with Slack, OneDrive, Microsoft Office Suite and calendars
· High level of discretion, professionalism, and ability to handle confidentiality
· Comfortable working in a fast-paced, mission-driven environment
· Ability to work independently and collaboratively
· Strong interpersonal skills with a positive, supportive attitude
· Curious and open-minded, eager to learn and grow
· Must be able to pass a level 2 background and credit check
· Reliable transportation; if using a vehicle for agency purposes, must maintain a current driver’s license and vehicle insurance
Preferred
Bachelor’s degree or equivalent professional experience
Experience in nonprofit, education, social services, or grant-funded organizations
Familiarity with grant research, proposal writing, and donor relations
Project management experience or training
Knowledge of CRMs or donor databases (Salesforce experience a plus)
Prior experience coordinating travel, meetings, or events
Interest in growing into nonprofit leadership or strategic operations
Compensation & Benefits
Competitive salary based on experience
Paid holidays
Health stipend
Work phone or monthly stipend provided
Mileage reimbursement
401(k)
About The SPARK Initiative
The SPARK Initiative is a Tampa-based nonprofit dedicated to cultivating human potential and resilience through education, mentoring, professional development and programming. Our programs serve youth, survivors of trafficking, incarcerated individuals, veterans, and business communities seeking to strengthen wellbeing and connection.
Flexible work from home options available.