Job Description
POSITION OVERVIEW:
The ASSISTANT PROPERTY MANAGER (INDUSTRIAL PORTFOLIO) provides first-class property management services and assists a Property Manager in overseeing a portfolio of industrial properties in the Dallas/Fort Worth metroplex. Day to day responsibilities include assisting with issues regarding building/property operations, enhancing tenant relations, vendor scheduling, and customer service.
ESSENTIAL FUNCTIONS:
- Provide daily assistance and support to Property Managers in management of an industrial property portfolio
- Manage tenant and vendor relations
- Property scheduling and communication with tenants and vendors
- Assist with accounting, reporting and budgeting tasks
RESPONSIBILITIES:
- Work with Property Managers to resolve building operations’ issues
- Work closely with vendors to ensure compliance with service contracts
- Recommend and/or authorize vendor contracts as appropriate
- Ensure adherence to property owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives
- Answer office telephone as required
- Receive work order requests and coordinate with the building technician or vendor(s) as appropriate
- Schedule building activity including move-ins/move-outs and verify insurance
- Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting property manager in lock-outs as necessary
- Review and ensure the accurate coding of invoices for payment
- Assist Property Managers in the preparation of the monthly reporting package/financial reports according to owner's needs
- Assist Property Managers with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations
- Assist the Property Managers as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties
- Ensure compliance with management agreements
- Work with the Property Managers to facilitate accounting, leasing, marketing and construction needs