Job Description
Dynamic and supportive ASSISTANT PROPERTY MANAGER needed for our Mixed Office/Industrial portfolio in San Antonio, Texas. The position will oversee a portfolio working with property management leadership. In addition, this role will involve serving as point person on third party relations and facilitate in managing all functions pertaining to building portfolio(s) including providing tenant support, budgeting, and management of daily property operations.
ESSENTIAL FUNCTIONS
- Resolve property management/leasing issues
- Work with the portfolio team to build and maintain a best-in-class level of service for the assigned portfolio
- Provide training, motivation and direction to team mates and Property Administrators
- Serve as point person for properties within the portfolio
RESPONSIBILITIES
- Work with Property Managers to resolve building operations’ issues
- Work closely with vendors to ensure compliance with service contracts
- Recommend and/or authorize vendor contracts as appropriate
- Ensure adherence to property owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives
- Answer office telephone as required
- Receive work order requests and coordinate with the building technician or vendor(s) as appropriate
- Schedule building activity including move-ins/move-outs and verify insurance
- Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting property manager in lock-outs as necessary
- Review and ensure the accurate coding of invoices for payment
- Assist Property Managers in the preparation of the monthly reporting package/financial reports according to owner's needs
- Assist Property Managers with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations
- Assist the Property Managers as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties
- Ensure compliance with management agreements
- Work with the Property Managers to facilitate accounting, leasing, marketing and construction needs