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Office & Marketing Coordinator

Stream Realty

Office & Marketing Coordinator

Irvine, CA
Full Time
Paid
  • Responsibilities

    Job Description

    We are looking for a talented OFFICE AND MARKETING COORDINATOR to help us STREAMLINE OPERATIONAL PROCESSES, PROVIDE DETAILED ADMINISTRATIVE SUPPORT AND HELP US EVOLVE OUR MARKETING EFFORTS WITH OUR LOCAL AND NATIONAL MARKETING TEAM. Situated in our Orange County office, this critical role is an extraordinary opportunity is for that individual who is looking to make an immediate impact and build a meaningful career within the commercial real estate business. 

    JOB SUMMARY

    The OFFICE AND MARKETING COORDINATOR plays a crucial role in providing marketing and administrative support to Stream Realty Partners’ Southern California CRE professionals in addition to supporting local marketing with the preparation of proposal, presentation and communication materials InDesign, Photoshop or Illustrator. Coordinates the distribution of internal and external marketing information. 

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws. 
    • Maintains Stream brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages. 
    • Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages. 
    • Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs). 
    • Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations. 
    • Updates and maintains various information databases. Generates standard and ad hoc reports as required and assist with website updates (as needed). 
    • May coordinate advertising schedules and placement with local centralized marketing group. Tracks, collates and maintains inventory of marketing materials. Other duties may be assigned. 
    • Supports executive managing director, manages office expenses, maintains office supplies and coordinates with building management for space needs.
  • Qualifications

    Qualifications

    QUALIFICATIONS 

    • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 
    • The requirements listed below are representative of the knowledge, skill, and/or ability required. 
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    EDUCATION AND EXPERIENCE 

    • Bachelor’s degree or equivalent required. 
    • 3 years’ experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 
    • 2 years’ experience in the commercial real estate industry preferred.

    CERTIFICATES AND/OR LICENSES 

    • Real estate license helpful but not required.

      

    COMMUNICATION SKILLS

    • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. 
    • Ability to write routine reports and correspondence. 
    • Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor.
    • Ability to effectively present information to an internal department and/or large groups of employees.

     

    FINANCIAL KNOWLEDGE

    • Requires knowledge of financial terms and principles.
    • Ability to calculate intermediate figures such as percentages, discounts and/or commissions.
    • Conducts basic financial analysis.
    • Ability to abstract a lease.

     

    REASONING ABILITY 

    • Ability to comprehend, analyze, and interpret documents.
    • Ability to solve problems involving several options in situations.
    • Requires intermediate analytical and quantitative skills.

     

    OTHER SKILLS AND ABILITIES

    • Advanced skills with Microsoft Office Suite, internet research and web publishing skills and intermediate skills in InDesign, Photoshop and Illustrator.
    • Strong business acumen and marketing knowledge needed.

     

    SCOPE OF RESPONSIBILITY

    • Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines.
    • Responsible for setting own project deadlines.
    • Errors in judgment may cause negative impact to internal and external clients.

     

    Additional Information

    All your information will be kept confidential according to EEO guidelines.

    Once your SmartRecruiters application is finished, you will receive an email from NOTIFICATIONS@SMARTRECRUITERS.COM directing you to take the Culture Index survey. This is a survey that Stream utilizes to help us better identify your strengths and motivational drives.

    Please set aside 10 minutes within 48 HOURS of your application, during which you will have no interruptions or distractions, and simply click the link in the email and follow the provided instructions. At the end of the survey, PLEASE SELECT THE ROLE YOU ARE APPLYING FOR. Once this process is complete, your application will be considered for the open position.