Job Description
The ASSISTANT PROPERTY MANAGER will provide first-class property management services and assist the Property Manager in overseeing a portfolio of properties or a major property near Central Business District . Day to day responsibilities include customer service and enhancing tenant relations.
ESSENTIAL FUNCTIONS
- Administrative duties.
- Provide daily assistance and support to Property Manager in management of portfolio.
- Management and Tenant relations experience
- Proficient in accounting and budgeting tools
- Property scheduling and communication with tenants and vendors.
RESPONSIBILITIES
- Assist the Property Manager in supervising on-site staff.
- Work with the Property Manager to resolve property management issues.
- Work closely with and supervise Vendors to ensure compliance with service contracts.
- Recommend and/or authorize vendor contracts as appropriate.
- Assist the Property Manager with the preparation of operating and capital budgets as well as operating expense reconciliations.
- Assemble, review and assist the Property Manager in the implementation of the approved operating and capital budgets.
- Assist the Property Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties.
- Conduct routine property inspections to prevent/identify problems and exposures.
- Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives.
- Assure optimal functioning of building life safety and security systems.
- Follow established AR/AP guidelines including contacting tenants to follow-up on payment status and assisting property manager in lock-outs as necessary.
- Reviewing and ensuring accuracy of accounts payables.
- Answer telephone as required.
- Receive work order requests and coordinate with the building technician or vendor as appropriate.
- Schedule building activity including move-ins/move-outs, and verify insurance.
- Collaborates with Property Manager to maintain personal contact with owners.
- Assist Property Manager in the preparation of monthly reports according to owner's needs.
- Ensure compliance with management agreements.
- Work with the Property Manager to facilitate property management, accounting, marketing and construction needs.