Job Description

As a Marketing & Brokerage Services Coordinator, you are an experienced strong communicator, extremely organized and well-prepared, with a keen eye for detail to work collaboratively with a variety of personalities under multiple competing deadlines. You are a team-player with strategic and proactive solutions that drive Stream’s marketing and communication goals. This is a great opportunity for an individual who is looking to make an impact and build a meaningful career within the commercial real estate business.

You possess exceptional project management, organizational and technical skills needed to support marketing plans and designs. You are adept at finding creative marketing solutions that appeal to our customers and produce accurate, high-quality work.

The Marketing & Brokerage Services Coordinator position will focus equally on Brokerage tasks and Marketing tasks all while supporting the transaction professionals in the following capacities:

Marketing Coordination Responsibilities:

• Steward and be a liaison between brokers and marketing.
• Collaborate with internal resources to support the creation and maintenance of marketing materials and the distribution of e-blasts.
• Manages Property Updates & Design Materials: Floorplans, Stacking Plans, Property Brochures, Property Eblasts
• Coordinate and manage quarterly report deadlines, support pulling market data, follow up on write-ups and edits, and transition information into marketing template.
• Create market overviews, tour books and market surveys
• Track, collate, and maintains inventory of marketing materials.
• Coordinate with internal resources to support pitch and proposal coordination.
• Help organize and collect information needed for proposals, pitches, and presentations.
• Manage leasing signage, e-blast calendar and tour book compilation while also acting as a liaison for the marketing team when coordinating new assignments, pitching new business, and creating collateral.
• Help coordinate client/broker/team events.
• Capture building photos and Matterport 360 virtual tours
• Work with marketing to maintain Stream’s brand and consistency in reviewing and creating outgoing marketing materials including flyers, proposals, tour books, maps, floor plans, and other sale materials.

Brokerage Coordination Responsibilities

• Serve as point of contact for client requests and relationship management.
• Coordinate appointments with internal and external clients and arrange any other accommodations that may be required.
• Collect and prepare information for client activity reports.
• Maintain and enter new leads and opportunities into the CRM system.
• Support day-to-day administrative functions such as travel and expense management, marketing, pipeline management, report preparation, and related activities.
• Respond to general inquiries and provide information as needed, while maintaining confidentiality in all communication.
• Maintain current information on tenants, market availability, and leases.
• Assists with administrative support, market surveys and competitive property reports.
• Compile property data for clients including property surveys, summary reports, maps, and status updates for assignments.
• Prepare and collect all deal-related documents and follow up with all parties on the execution as required.
• Assist in the collecting of materials necessary for transactions such as listing agreements, commission agreements, leases, and sales agreements.
• Coordinate on/offsite meetings. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.
• Update and maintains various information databases. Generates standard and ad hoc reports as required and assist with website updates (as needed).
• Gather supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.

Qualifications

• Bachelor’s degree Required.
• Ability to work in a fast-paced and deadline-oriented environment
• Attention to detail
• Strong interpersonal skills
• Strong written and verbal communication skills
• Strong analytical skills
• Strong research skills
• Strong organizational Skills
• Proficient with MS Office and MS Excel
• Mathematical aptitude
• Adobe Creative Cloud (InDesign) experience

Additional Information

Once you have completed your application, you will receive an email from notifications@smartrecruiters.com with a link to the Culture Index survey which will help us gain a better understanding of your strengths and motivational drives. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of your submitting your application.

Stream Realty Partners offers competitive salaries, annual bonuses, medical, dental, and vision insurance, 401(k) with company matching, pharmacy benefits, flexible spending accounts, health savings account, vacation pay, volunteer & community involvement paid time off, and holiday pay.

All information is held in compliance with EEOC guidelines. Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status or any other reason prohibited by law.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

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