Position Summary
The Business Office Administrator (Bookkeeper) supports campus financial operations by assisting with student accounts, tuition billing, cash receipts, bank deposits, and collections. This role manages aged receivables for active and inactive students, advises students on payment options, processes financial transactions, and provides administrative support to the Business Office Manager.
Key Responsibilities
Post student tuition and fee payments and generate system receipts
Monitor and manage student accounts and aged receivables
Assist with collections and coordinate inactive accounts with outside collection agencies
Advise students on payment options and financial policies
Process vendor invoices and expense reports, including general ledger coding
Assist with bank deposits, financial reporting, and data entry
Review student records for accuracy and completeness
Assist with purchasing campus supplies and textbooks
Provide general support to the Business Office Manager as needed
Qualifications
Experience in bookkeeping, accounting, or office administration preferred
Strong attention to detail and organizational skills
Ability to communicate professionally with students and staff
Basic computer and data entry skills (experience with student information systems a plus)
Ability to handle confidential financial information
Regular and reliable attendance required
Work Environment
Fast-paced campus setting
Multiple priorities and deadlines
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