Benefits:

On-site childcare

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

Dental insurance

JOB OVERVIEW The Student Administrative Assistant provides vital support to the Student Pastor and student ministry team. This role manages systems, logistics, and administrative processes that ensure students, parents, and volunteers experience excellence at every touchpoint. By keeping details organized and data accurate, the Admin Assistant helps students connect, volunteers thrive, and the mission of PTSM move forward with impact. This role conveys the core beliefs and teachings consistent with Preston Trail Community Church while communicating and leading others to grow in their faith.

SPECIFIC DUTIES: Administrative Support

Provide direct administrative support to the Student Pastor and student ministry teams

Manage calendars, communication, and scheduling for PTSM events and initiatives

Assist with project management, documentation, and follow-up for team priorities

Help ministry leads set yearly budgets, give quarterly updates to Student Pastor, and evaluate spending needs and adjustments

Order supplies and catering for any specific ministry needs

Systems & Data Management

Manage Planning Center, small group rosters, and other church database systems for students

Ensure accuracy and integrity of student and volunteer data

Track assimilation, attendance, and engagement to measure ministry effectiveness

Create reports and dashboards to support decision-making and evaluate strategies

Assimilation & Engagement

Support Next Gen Connections Coordinator, ensuring students are accepted and expected

Manage student assimilation systems, including new student follow-up and volunteer onboarding processes

Track and evaluate engagement strategies that help move people from guests → participants → fully engaged

Support PTSM connection events, retreats, and milestone experiences with logistics and administrative coordination

Team & Volunteer Support

Build and manage volunteer admin teams as needed to support ministry processes

Collaborate with staff and volunteers to ensure excellence in communication, hospitality, and follow-up

Event & Program Support

Provide logistics and administrative coordination for PTSM events, camps, and mission trips

Handle communication, registration, and follow-up

Ensure smooth execution of recurring ministry programs

QUALIFICATIONS:

Passionately pursuing a relationship with Jesus Christ

Alignment with Preston Trail’s mission, beliefs, and values (About Us)

Committed to our team values: Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, High Performance

Willing to submit our assessment here within 2 business days of applying

Strong organizational, proactive, and detail-oriented work style

Critical thinking and problem-solving skills

Proven project management and administrative experience

Ability to learn and manage systems quickly and effectively

Leader of leaders with a heart to recruit, equip, and empower volunteers

Excellent judgment, discretion, and confidentiality

Flexibility and ability to pivot as ministry needs change

College degree preferred

ORGANIZATIONAL RELATIONSHIPS:

MINISTRY TEAM(s): Next Gen, PTSM REPORTS TO: Student Pastor

EMPLOYMENT CLASSIFICATIONS:

Category: Full-time

Number of Hours: 40

Ministerial Classification: Non-Ministerial

Exempt/Non-Exempt: Non-Exempt (hourly)

Employee Class: Administrative

Weekends Required: Yes

Onsite Required: Yes

Commissionable: No