Job Description

Executive Assistant

Studio10SF is partnering with a fast paced media company in the heart of San Francisco. This role requires a hardworking, efficient and detail-oriented individual who can manage multiple top priorities at once including but not limited to c-suite operations and management, travel and event management, administrative tasks, organizational and operations support, and personal assistance. Must be a self-starter with a high tolerance or ambiguity. This role is essential to the overall success and performance of the organization. This an amazing international work environment with start-up culture and easily accessible by public transportation.

Expectations and Tasks:

· Manage Executive’s daily calendar, travel, meeting and event arrangements

· Prepare Executive for upcoming meetings, conducting preliminary research

· Take minutes and conduct follow-up correspondence via email

· Arrange corporate events to take place outside of the workplace, such as Leadership Team Meetings, business lunches/meetings, etc.

· Prepare reports and assist with office-related clerical work

· Keep records of client and investor interactions

· Assist office staff in maintaining organization and completion of company documents, files, and procedures

· Assist with planning and execution of special events C-Suite Operations & Assistance

· Engage with Executives daily regarding the status of projects

· Provide organizational support to the Executive, helping to ensure action items, deadlines and deliverables are completed

· Execute Executive-driven initiatives and ad-hoc projects as needed

· Serve as a representative of the Executive in external dealings and communications

· Maintain the highest level of confidentiality

Requirements:

· Proven experience as an Executive Administrative Assistant, project coordinator, or related field preferred

· Advanced proficiency in Microsoft Office suite, technology and applications, and computer skills

· Exemplary planning, organizational, and time management skills

· High attention to detail and excellent memory recall

· Excellent interpersonal, verbal and written communication, and relationship skills

· Flexible working hours should be expected

Fun Perks:

Team Lunches and Happy Hours, Full pantry complete with coffee, a variety of drinks, cookies and healthy food options, Employee Interest and Hobby Groups supported by the company, Flexible working