ABOUT THE OPPORTUNITY:  

At Polk State, our amazing faculty and staff create an inspiring workplace. This Program Assistant position reports to the District Director, Facilities and is an excellent opportunity within the College’s Facilities department.   We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State. 

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_SOAR, EAGLES!       _

ABOUT THE POSITION: 

This career position performs responsible clerical and administrative support. Performs responsible administrative duties of researching and scheduling utilizing existing software. The work consists of coordinating: user group needs, resolving conflicts and assigning available college spaces rooms utilizing a priority assignment list, preparing, and distributing requisite documentation to various college support teams and user group. Oversee event effort to assure customer satisfaction. Utilizes best judgement to resolve conflicts or request assistance from immediate supervisor. Planning of the event and coordinating service personnel is not a function of the position.

ESSENTIAL FUNCTIONS/DUTIES:  

• Assists in establishing and maintaining open lines of communication and rapport with personnel such as: internal and external user group other administrative personnel, senior management, faculty, and staff.
• Utilizes technology for answering, assembling, and disseminating information.
• Investigates and coordinates resolution of all inquiries regarding requests for space use.
• Uses enterprise software for generating reports and inputting data.
• Maintains and manages files and records for event activities.
• Must possess own transportation.
• Performs other appropriate duties as may be assigned by Supervisor.
• Successfully demonstrate adherence to the requirements of the Jessica Lunsford Act.
• Valid Driver's License required.

This position is a level C14. Please see starting salary range below.

Required Skills

• Good organizational skills, with special attention to details.
• Ability to maintain confidential information.
• The ability to establish an effective rapport with part-time and full-time faculty and staff.
• Good oral and written communications skills.
• Ability to work well with others.
• Ability to work under general direction and infrequent supervision, planning details to attain definite objectives.
• General office skills and proficiency in standard business practices and etiquette.
• Ability to multi-task.
• Experience with computer, word processing, spreadsheets, databases and data entry.
• Good human relations skills.

REQUIRED EDUCATION:

Graduation from a standard high school (or equivalent).

PREFERRED EDUCATION:

Associates Degree from a regionally accredited college or university.

Required Experience

 A minimum of 2 years of related work experience in an administrative or clerical support experience is required.  Additional related experience is preferred.

 We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers.  Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

 IMPORTANT INFORMATION:  

• APPLICATION REQUIREMENTS: A completed online application consists of:
  • a resume, and
  • an electronic job application (all sections completed).

Submissions that do not include all required information will not be considered. 

• BACKGROUND SCREENING: Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.

• NON-INSTRUCTIONAL/STAFF TRANSCRIPTS:  For career positions, a degree is not required.  However, please note that education verification will be completed for all stated degrees, on or before an offer is extended. Submission of OFFICIAL TRANSCRIPTS for all stated degrees, is required as a condition of employment, following receipt of a job offer.

• FOREIGN TRANSCRIPTS:  All international degrees must have their coursework evaluated in terms of U.S. "equivalency." Polk State College requires that all international credential evaluations be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®). More information about NACES® affiliates can be obtained at the NACES® website. 

• RELOCATION:  Polk State College does NOT provide relocation assistance for this position.

• THIS POSITION WILL CLOSE AT 8:00 A.M. ON TUESDAY, JULY 5, 2022.

NOTE:  We encourage applicants to provide feedback of their experience or request help at Careers@polk.edu.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with State of Florida agency like Polk State College. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement and the date of your re-employment.

As a rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise and where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

Polk State College is a drug-free workplace and participates in E-Verify.

Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. For questions or concerns on equity issues, please contact: Lonnie Thompson, Chief Diversity Officer; 999 Avenue H, NE; Winter Haven, FL  33881; Office: 863.292.3602 Ext. 5343; lthompso@polk.edu.

Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail CAREERS@POLK.EDU and let us know the nature of your request, along with your contact information.  Reasonable accommodations are considered on a case-by-case basis.  Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.

• Good organizational skills, with special attention to details.
• Ability to maintain confidential information.
• The ability to establish an effective rapport with part-time and full-time faculty and staff.
• Good oral and written communications skills.
• Ability to work well with others.
• Ability to work under general direction and infrequent supervision, planning details to attain definite objectives.
• General office skills and proficiency in standard business practices and etiquette.
• Ability to multi-task.
• Experience with computer, word processing, spreadsheets, databases and data entry.
• Good human relations skills.

REQUIRED EDUCATION:

Graduation from a standard high school (or equivalent).

PREFERRED EDUCATION:

Associates Degree from a regionally accredited college or university.