SEAKEEPER, THE GLOBAL LEADER IN MARINE STABILIZATION, IS COMMITTED TO REVOLUTIONIZING THE BOATING WORLD. OUR PATENTED TECHNOLOGY COMPLETELY ELIMINATES BOAT ROLL, IMPROVING THE EXPERIENCE OF EVERYONE ON BOARD—FROM THE SEASONED CAPTAIN TO THEIR GRANDCHILDREN, THE TOUGHEST SPORT-FISHERMEN TO THE FIRST-TIMER. IF YOU THRIVE ON THE CHALLENGE OF PUSHING YOURSELF TO DO AND BE BETTER EVERY DAY, YOU’LL FIT RIGHT IN WITH OUR RAPIDLY GROWING TEAM.
ROLE AND RESPONSIBILITIES:
The Administrative Assistant is responsible for a wide variety of administrative and clerical tasks including greeting guests and internal customers, answering a multi-line phone system as well as assisting the accounts payable department. Specific job duties include but are not limited to:
- Answer, screen, and forward any incoming phone calls while providing basic information to callers as needed.
- Announce visitors to the appropriate staff and manage visitors.
- Manage ordering of office supplies for Seakeeper Corporate, Pennsylvania, and Florida locations.
- Stock office supplies throughout the office.
- Provide word processing, scanning, copying, and other administrative support as needed.
- Print weekly check runs and match all invoices to check copies for AP department.
- Mail out checks and maintain a report showing dates mailed.
- Assist office staff in mailing/overnighting of other materials as needed.
- Maintain the general filing system and file all weekly check backup.
- Maintain Non-Disclosure Agreements and Certificate of Liability Insurance to ensure all paperwork is complete and current.
- Request W9s and assist in 1099 Misc. reporting.
- Other duties as assigned.
Required Skills
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
- Qualified candidates must have a high school diploma and 1-3 years related experience in an office environment.
- Time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision are essential.
- Must have strong verbal skills and the ability to communicate professionally.
- Must have strong command of Microsoft Office products and interpersonal skills. Also must be a team player and detailed oriented.
- Excellent writing skills including proper spelling, grammar, and punctuation.
- Qualified applicant must be professional, responsive, resourceful, flexible, well-organized, and maintain a positive work attitude.
- Must be able to work independently, maintain filing systems and basic databases, gather information as required, and make sound, timely, and accurate judgment while supporting reasoning for decisions.
Required Experience