Benefits:

Life insurance

Paid sick time

401(k)

Company parties

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

The MEDICAL RECORDS CLERK/ADMINISTRATIVE ASSISTANT is responsible for managing all aspects of maintaining and protecting organization clinical records including the management of the clinical records team as well as perform clerical and administrative functions in order to drive company success.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

Manages all daily clinical records functions including establishing and implementing clinical records policies.

Ensures clinical record systems are maintained in compliance with state, federal and accrediting body regulations.

Maintains comprehensive working knowledge of state, federal, and accrediting body documentation regulations and serves as a resource for appropriate organization personnel.

Protects all clinical records through the establishment and implementation of control procedures for all open and closed records.

Protects the confidentiality of patient and organization information through effective controls and direct supervision of clinical records.

Forwards copies of clinical records to authorized users according to policy.

Completes an administrative record audit following patient discharge and forwards the record to the Clinical Supervisor for clinical audit.

Monitors aged unsigned physician orders and submits second and third requests for signed orders to overdue physicians, calls or visits the offices of seriously overdue physicians.

Supervises the use of the clinical records information system and maintains a comprehensive working knowledge of the system including upgrades and enhancements.

Recruits, selects, orients, and manages members of the clinical records team.

Manages the members of the clinical record team to ensure accurate and prompt filing and retrieval of clinical records.

Draft correspondences and other formal documents

Plan and schedule appointments and events

Greet and assist onsite guests

Answer inbound telephone calls

Develop and implement organized filing systems

Perform all other office tasks

The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

POSITION QUALIFICATIONS

An Accredited Records Technician Degree and/or Bachelor’s degree preferred.

At least one year experience in clinical records management and in office administration preferably in home healthcare operations. Information systems knowledge required.

Demonstrated ability to supervise and direct clerical personnel.

Knowledge of corporate business management, governmental regulations and accrediting body standards.

Demonstrates good written and verbal communication and public relations skills.

Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.

Ability to prioritize and multitask

Strong attention to detail and organizational skills