Looking for HR professional to accurately maintain control over all aspects of human resources, payroll reporting and processing of multiple entities and their respective locations.  Administer all vacation, absentee, and safety policies, manage all worker’s compensation claims and unemployment claims, and ensure all human resources paperwork is accurate and current across multiple entities. Administer and manage Company health insurance plan(s) if applicable. Assume complete control of all human resource related functions.  Assume responsibility for performance and management of the Office and Office Staff positions.

ESSENTIAL JOB FUNCTIONS:

HUMAN RESOURCES / PAYROLL ADMINISTRATION

• Gather and enter payroll information into software specified by payroll processor timely and accurately.  This includes accounting for new hires, terminations, totaling timecards and transmittal of payroll information to Payroll Company.  Ensure accuracy of time reports given and research discrepancies.  Responsible for accurate and organized storage of payroll information, digitally or otherwise.
• Administer and manage all aspects of payroll reporting to federal, state, or local authorities as required for multiple entities.  This includes UCT-6 form management, 940/941 reporting and storage of necessary filings.  If payroll processing entity is responsible for these items, then follow-up and verification of such is required.
• Conduct new employee orientation for new hires as required by management including management, drivers, and any other employee for multiple entities.  This may also include orientation for related companies and their respective positions from time to time.
• Periodically sit in on new employee orientation being conducted by management for multiple entities.  Ensure company approved onboarding processes are being followed.  Make suggestions, document changes and follow up on improvements.
• Assist with all audits, including worker’s compensation, Department of Revenue, insurance etc.
• Administer W-2 statements according to federal law.
• Monitor all unemployment cases and prepare in-house reports as required for multiple entities.  Liaison with ownership or management to establish company position and follow up with telephone hearings or other unemployment related circumstances.  Attend unemployment cases on behalf of the company.  Notify management of any claims or situations that are noteworthy or unusual.
• Monitor all Workers’ Compensation claims and provide periodic updates to the President and other related parties if applicable (i.e. General Manager) across multiple entities.  Liaison with insurance carrier representative, ownership or management to establish company position and follow up with each and every aspect of the situation or related circumstances.  Coordinate light duty programs and back to work agenda with General Manager.  Notify management of any claims or situations that are noteworthy or unusual.
• Create, administer and manager all Company Safety Policies and related meetings.  Ensure compliance thru follow-up.  Attend periodic meetings offsite to ensure content and structure of the meeting are within standard.  Listen to management of each location and draft policies and meeting topics relevant to core operations with the intent of reducing workplace injury.  Follow up with all management to ensure accuracy.
• Maintain all personnel files including absenteeism, tardiness, pay increases, warning reports, and termination reports across multiple entities.  Ensure accuracy of reports that have been provided to you and research discrepancies.  Accurately monitor any Company attendance policy.
• Manage all 1099 employees (if applicable).
• Monitor employee vacation time and scheduling across multiple entities.  Properly account for any changes.  Notify appropriate management or ownership of any excessive overtime or unusual circumstances.
• Monitor and document and changes in pay rate.  Properly account for any changes.
• Ensure all terminations and employment moves are properly documented at the store level and in the employee file.  Detailed explanations may be needed.
• Fill out and return all employment verification requests including government requests for employment in a timely manner.
• Manage all drug testing results.  Engage for pre-employment tests as well as post-accident tests prior to employee receiving worker’s compensation.
• Manager all FMLA related situations.  Ensure correct documentation is completed, sent to employee, or maintained at the Company level.
• Conduct annual review, draft and implementation of updated employment paperwork including changes in policy and procedure as amended over the period.  Ensure entity has received appropriate copies of updated paperwork thru online cloud portal OR other methods.  Retain former paperwork in an organized fashion for reference.
• Conduct, manage, and calculate any management incentive plans or KPI Bonus plans in place.  This includes tracking the timing of each bonus and ensuring that each person bonus is approved by ownership or management and applied accurately and timely.
• Maintain accurate and current knowledge on laws or updates concerning compliance / laws related to Human Resources (such as minimum wage, garnishments, terminations, employee file maintenance, etc) and compliance / laws with collections or other accounting aspects related to this position.
• Serve as liaison with PEO Entity if one is being utilized.  Follow up with PEO tax reporting to ensure accuracy and attend contract renewal meetings.
• Serve as liaison with Legal Department in the event employee issues escalate.  Utilize and disseminate legal advice as necessary to push issue to successful closure.
• Conduct routine visits to employee locations.  Conduct Safety Meetings, meet with employees and Managers to answer HR and policy related questions, and conduct posting board updates, implement employee programs such as a bi-annual newsletter, etc.
• Conduct periodic review of all related Job Descriptions and circulate changes.  Be able to write Job Descriptions for any position that is created.
• Draft, post and implement schedule changes for the Office staff that accomplishes objectives required by the President or designees.
• Conduct periodic performance reviews for Office staff.  Address all employee performance issues promptly.
• Complete informational requests by third parties for employment information including insurance, tax credits, WOTC credits, or otherwise timely and accurately.  Ensure that filings are tracked and all credits, responses are received.
• Responsible for management of health, life and disability insurance (if provided) including COBRA or HIPPA type notices or other filings necessary for compliance and if applicable, additions, deletions and carrier selection during renewals.  Responsible for monitoring eligibility, notifying employees of open enrollment and other insurance related deadlines.  Due to changes in current laws, the needs and requirements for the insurance portion of the job may change drastically and with short notice.
• Monitor and suggest basic OSHA compliance needs for retail and warehouse operations.
• Assist in the training of all management personnel at other locations.
• Assist the General Manager and the Store Managers with placement of employment ads as needed.  Post as requested / needed.  Prescreen candidates for office, driver, or others as required.
• Assist in answering all phone calls in a professional and business-like manner as needed.  Cover lunch breaks of others if necessary to ensure team-player / team work environment.
• Keep all office files and records organized, accounted for, and confidential.  No information is to be released or distributed without the permission of the President or designee.  Ensure all information is stamped with confidentiality stamp as instructed.
• Hire, train, maintain, and terminate all office personnel and Drivers as needed (if applicable).
• The Human Resource position must be well groomed and suitable dressed to work in an office establishment.  The Human Resources position should also be an excellent communicator both verbally and in writing, have excellent organizational and follow-up skills.

ADMINISTRATIVE

OTHER JOB FUNCTIONS:

• Assist in the complete operation of the office.  Perform any other job assignment as required by management.
• Keep all office files and records organized, accounted for, and confidential.  No information is to be released or distributed without the permission of the President.  Ensure all information is stamped with confidentiality stamp as instructed.
• Maintain a clean, clutter-free, and organized work area including filing system.
• Assist with the sorting, tagging and pricing of jewelry items as needed.
• Routine travel will be required to each retail location and will include periodic changes to the essential physical requirements and environmental conditions outlined herein.

MINIMUM QUALIFICATIONS:

EDUCATION:  The Human Resources position should have a Bachelors Degree with two years minimum experience in Human Resource Management.   Accounting and administrative assistance will be helpful also.

EXPERIENCE:  The Human Resources position must be proficient with Windows platform, Excel, Word, Outlook, and be able to learn current payroll processing method (ADP, Paychex, etc).

LICENSES:  The Human Resources position must be or be able to become a certified Notary.  Must be able to become a signer on a corporate resolution for banking purposes.  Must have an active driver’s license and carry personal insurance to meet the Company’s requirement.