FULTON COUNTY CLERK OF SUPERIOR AND MAGISTRATE COURTS

JOB ANNOUNCEMENT FOR THE POSITION OF

Accounting Manager (Assistant Chief Deputy Clerk, Accounting and Treasury)

SALARY GRADE 25: $73,131

Unclassified Position in the Clerk of Superior and Magistrate Courts Office

(Current Vacancy in the Fiscal Division)

CLOSING DATE: December 9, 2019 @ 11:59 p.m.

The Clerk of Superior and Magistrate Courts of Fulton County Georgia has an exciting opportunity for an experienced Accounting Manager within it's Fiscal Division.

Proudly serving the largest constituency in the State of Georgia, the Fulton County Clerk of Superior and Magistrate Courts Office upholds the mandated duties of properly processing, securing and housing all Criminal, Civil, Real Estate that originate in Fulton County and serving as the Appeal Administrator for the Board of Equalization. After joining the Clerk's Office, you will become part of a fast-paced team dedicated to "Doing the Right Thing, the Right Way, Each Time, For Every Customer."

Position Overview:

Perform administrative and supervisory work in the management of departmental accounting functions. Responsibilities include preparing and analyzing accounting records and reports, supervising the work of assigned personnel, and serving as a liaison to other County departments and agencies regarding accounting-related issues.

Essential Duties:

This job description indicates, in general, the nature and level of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities. Incumbent may be asked to perform other duties as required.

Supervises, directs, and evaluates assigned staff: makes hiring, promotion and termination decisions/recommendations; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; instructs, assigns and reviews work; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Manages general accounting functions: ensures adherence to established policies and procedures; ensures accounting activities comply with local, state and federal regulations and requirements; approves special payments; coordinates development of fixed asset systems; coordinates the preparation of annual financial reports; implements internal controls to reduce potential of errors: tests audit trails to identify potential errors; and develops, maintains, monitors and communicates internal division policies, procedures and standards for the division to identify and correct inefficiencies, deficiencies and problems.

Manages daily operations of department: ensures transactions, data entry, document processing, and related activities comply with appropriate local, state, and federal regulations and with accepted accounting principles; verifies accuracy of transactions and data; identifies discrepancies; and initiates and/or implements corrective actions to resolve discrepancies and correct errors.

Reconciles/reviews the reconciliation of multiple bank accounts and budgets: monitors cash flows; identifies discrepancies and needed corrective actions; prepares journal entries and related documentation; and enters changes into accounting system.

Monitors internal and external auditors to facilitate timely completion of audits: compiles reports for annual audits: assists auditors with comprehensive annual financial report; coordinates and schedules annual audit for departments; submits confirmation notices for audits; and researches and resolves problems with annual audit.

Prepares financial statements, summaries and reports and submits to appropriate department, manager and/or County official: creates and updates queries to obtain information for financial reports; establishes and maintains a variety of department manual records and files; and researches information in files upon request.

Ensures timely preparation of required tax returns, information reporting and payment of taxes when due: compiles financial data and information; and prepares and submits documentation, forms or monies to the appropriate personnel or governing body.

Answers questions and provides information upon request: explains policies and procedures; provides technical assistance to other divisions and departments concerning accounting-related issues; and assists with completing financial forms.

Maintains file system of departmental records: prepares departmental files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; and conducts records maintenance activities in compliance with guidelines governing record retention.

Communicates with supervisor, assigned staff, County departments, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to government accounting; reads professional literature; maintains professional affiliations; and attends meetings, workshops, hearings, and training sessions as required.

Qualifications:

Knowledge, Skills, and Abilities

Requires knowledge of cash handling and banking procedures. Governmental Accounting Procedures (GAP). Budgeting processes and internal financial control procedures. Generally Accepted Accounting Principles (GAAP). General office practices, procedures, equipment, and technology.

Requires skill in using spreadsheet, database, word processing, presentation, and financial management software. Understanding, using, and explaining Clerk-specific computer applications to manage office processes, gather and analyze statistics, and create reports. Keyboarding and entering data. Organizing, filing, and recordkeeping. Applying accounting procedures and principles in carrying out a variety of accounting tasks. Analyzing information using spreadsheets. Recording, analyzing, verifying, reconciling, and reporting accounting transactions. Building sustainable working relationships with other County personnel, officials, and the public. Communicating effectively with coworkers, supervisor, and the public. Generating enthusiasm and support for program objectives.

Requires skill in Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.

Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels.

Technology: Uses spreadsheet, database, word processing, presentation, and other software to research legal issues, organize and analyze information, prepare reports, and create and deliver effective presentations.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Education and Experience:

Bachelor’s Degree in Accounting, Finance, or a related field required; supplemented by five years of experience in government accounting, including three years of progressively responsible supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Physical Requirements:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Performance Metrics:

Factor 1: Decision-Making

Operational: In carrying out the process, there is a choice as to what and how operations will be completed.

Factor 2: Complexity

Patterned: Studies information to determine what it means and how it fits together in order to get practical solutions.

Factor 3: Purpose of Contact

Detect, Secure or Advise: Purpose is to detect, discover, expose information, problems, violations or failures by interviewing or investigating.

Factor 4: Line/Staff Authority

Unit Supervisor: Partially accountable for the work product of others, including timeliness, correctness, and soundness.

ADA Compliance:

The Clerk of Superior and Magistrate Courts of Fulton County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.