Job Title: Senior Administrative Assistant 

Position Description:

As a Senior Administrative Assistant, you will support a DoD organization located in San Diego, CA. In this role, you will provide administrative, organizational, and operational support for the Executive leadership team. 

Responsibilities include:

• Performing a variety of administrative and clerical duties e.g., data entry, typing, reports processing, schedule coordination, calendar support, and phone support. 

• Supporting all administrative requirements, to include reviewing, printing, scanning, routing, and maintaining correspondence, memos, agendas, minutes, finance budget documents and other relevant materials appropriate to the assigned department. 

• Assisting in the development and implementation of department training; tracking and ensuring all required training and certifications are completed and recorded. 

• Monitoring daily operations of access to facilities, welcoming guests, maintaining visitor log, and tracking and ensuring personnel check-in and check-out procedures are met. 

• Developing and implementing policies and procedures to ensure the accuracy and maintenance of records and forms management programs. 

• Performing other duties as assigned. 

Minimum Requirements: 

• A minimum of three years’ experience within military medical R&D activities or the military, Navy experience preferred. 

• Proficiency in operating a desktop computer, printer, scanner, facsimile, and other office related equipment. 

• Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat. 

• Proficiency in verbal and written communication. 

• Forward looking thinker, who actively seeks opportunities and proposes solutions. 

Place of Performance: 

The primary place of performance shall be San Diego, CA.