Location: Rome, NY

Clearance: Secret

Swingtech is currently seeking an Administrative Specialist to provide comprehensive administrative support and event planning services for the Senior Scientists. This position will be based onsite in Rome, NY, and requires a Secret clearance.

Key Tasks:

The Administrative Specialist will be responsible for performing various administrative tasks in support of the Senior Scientists, including but not limited to:

• Coordinate and manage calendars for Senior Scientists, including scheduling meetings, locating appropriate meeting facilities, and organizing secure VTCs and teleconferences using various virtual platforms.
• Coordinate with meeting attendees to gather pertinent information and ensure all meeting materials are distributed to attendees at all classification levels.
• Prepare travel authorizations and vouchers for personnel in support of required travel.
• Assist in making travel arrangements and accommodations for domestic and overseas travel, ensuring compliance with travel policies and procedures.
• Coordinate and schedule visits with outside organizations, including assisting in the development and coordination of agendas and meeting spaces.
• Coordinate details with Security, Protocol, and DAG office personnel to ensure smooth execution of visits.
• Fulfill clearance and visit requests in conjunction with off-site meetings, ensuring compliance with security protocols and procedures.
• Prepare foreign travel paperwork and assist in making travel arrangements for overseas travel, including visa applications and other required documentation.
• Assist Senior Scientists with tasks as assigned, providing administrative support as needed.

Minimum Qualifications:

• Bachelor's degree or equivalent experience in a related field.
• At least 2 years of experience in administrative support roles.
• Proficiency in calendar management, travel coordination, and event planning.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and prioritize tasks effectively.
• Must have a Secret clearance or be able to obtain one.

Preferred Qualifications:

• Experience working in a government or military environment.
• Previous experience supporting senior executives or scientists.

Swingtech is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Summary of Benefits

• 15 PTO days
• 11 paid holidays
• Medical Insurance with – 3 options (HSA with $600 Employer Contribution).
• Dental Insurance with no age limit orthodonture.
• Vision Insurance through EyeMed in and out of network coverage.
• Short Term and Long-Term Disability coverage with 100% premium support,
• Life insurance and AD&D with 100% premium support
• Supplemental Life Insurance
• Critical Care and Accident Insurance availability
• Pet Insurance through Nationwide
• Employee Assistance Program
• 401k with enrollment from day one. 4% deferral by company.
• $1500 Annual Training Budget
• $1500 Referral bonus
• Eligibility for annual merit and discretionary bonus
• Flexible work arrangements

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