Job Title: Senior Administrative Assistant Onsite Supervisor 

Position Description:

As a Senior Administrative Assistant Onsite Supervisor, you will support a DoD organization located in San Diego, CA. In this supervisory role, you will provide administrative, organizational, and operational support for the Executive leadership team. 

Responsibilities include:

• Carrying out supervisory responsibilities in accordance with the organization’s policies and higher-level directives. 

• Performing a variety of administrative and clerical duties e.g., data entry, typing, reports processing, schedule coordination, calendar support, and phone support. 

• Performing all administrative requirements, to include reviewing, printing, scanning, routing, and maintaining correspondence, memos, agendas, minutes, finance budget documents, and other relevant materials appropriate to the assigned department. 

• Assisting in the development and implementation of department training; tracking and ensuring all required training and certifications are completed and recorded. 

• Acting as a liaison with other departments, external organizations, and staff by responding to inquiries regarding department policies, procedures, and functions. 

• Monitoring daily operations of access to facilities, welcoming guests, maintaining visitor log, and tracking and ensuring personnel check-in and check-out procedures are met. 

• Developing and implementing policies and procedures to ensure the accuracy and maintenance of records and forms management programs. 

• Performing other duties as assigned. 

Minimum Requirements:

• A minimum of three years’ experience in a supervisory role or team management position. 

• A minimum of three years’ experience within military medical R&D activities or the military. 

• Ability to delegate tasks and set deadlines. 

• Ensure that the project team’s performance consistently meets or exceeds the established customer satisfaction benchmarks. 

• Comprehensive knowledge of DoD correspondence manuals, Navy experience preferred. 

• Proficiency in operating a desktop computer, printer, scanner, facsimile, and other office related equipment. 

• Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat. 

• Proficiency in verbal and written communication. 

• Have strong communication and influencing and time management skills. 

• Forward looking thinker, who actively seeks opportunities and proposes solutions. 

Place of Performance: 

The primary place of performance shall be San Diego, CA.