Job Description

A top multinational consumer credit reporting company is looking for a highly organized Executive Assistant to join their team!

This is a high-level EA position as you will be supporting VPs

A 6-month contract that is fully onsite in Costa Mesa, CA

The qualifications include:

• 3-4 years experience required. 2+ years of those must be in an executive support capacity.

•  Superior computer skills and in-depth knowledge of relevant software such as MS Office Suite (Outlook, Excel, PowerPoint), expense reporting systems, and travel booking systems

• Capability to work closely with Executive Assistants from other business units and all regions around the world

• Strong knowledge of international administrative issues - travel, time zones, appointment scheduling, and expense/currency reconciliation

• Team player with team-building skills

Essential duties include:

•  Coordinate travel for Executives, including high demand and complex international travel

•  Prepare status reports, executive and budget presentations, and other materials by collecting and synthesizing information (eg. Powerpoint, Word, Excel)

• Prepare standing and ad-hoc meetings as requested by Executives and Executive staff. Coordinate any logistical requirements (projector, supplies, easels, meals, refreshments, etc.).

• Schedule appointments and meticulously maintain calendars for Executives

• Prepare and submit expense reports for Executives, ensuring all reimbursements are quickly processed and balanced against expense submissions

• A lot of calendar management, will be managing 3 to 5 VP calendars

If this sounds like a position you would be interested in, apply here or email me at manuela.mur@swoonstaffing.com