Administrative Specialist Warehouse Support Services

Location: Williamsburg, VA Employment Type: Full-Time | Government Contract Support

The Administrative Specialist provides administrative and clerical support for warehouse and operational activities. This position supports day-to-day operations by managing documentation, correspondence, records, and reporting activities that contribute to program coordination, accountability, and operational continuity. The Administrative Specialist supports management, warehouse, logistics, and program staff through accurate document handling, information management, and administrative coordination.

Key Responsibilities

• Provide general administrative and clerical support to warehouse and program personnel
• Prepare, review, and distribute correspondence, reports, and administrative documentation
• Maintain electronic and hardcopy filing systems to support record retention and auditability
• Support document control and version management for operational and administrative records
• Assist with report compilation, data entry, and documentation as required
• Coordinate meeting logistics, prepare agendas, capture meeting notes, distribute action items
• Maintain administrative tracking logs and schedule coordination efforts
• Serve as a communication point for routine administrative inquiries
• Ensure sensitive or controlled information is handled appropriately and professionally

Required Qualifications

• High School Diploma or equivalent; US Citizenship; Valid US Drivers License
• Minimum of four (4) years of experience performing administrative or clerical duties in a professional office, warehouse, logistics, or government support environment
• Strong organizational skills with attention to detail and accuracy

Required Skills

• Proficiency with Microsoft Office Suite (SharePoint, Outlook, Word, Excel, PowerPoint)
• Proficiency with Adobe Acrobat or similar document management tools
• Ability to manage multiple tasks and priorities in a fast paced‑ environment
• Strong written and verbal communication skills
• Ability to work independently and as part of a team

Security Requirements

• Employment is contingent upon the successful completion and adjudication of all required pre‑employment screenings, including background investigation and verification checks.

Preferred Qualifications and Skills

• Experience supporting government or DoD programs
• Familiarity with logistics, warehouse, or maintenance operations
• Experience with government or enterprise systems used for tracking, records, or reporting
• Experience supporting report preparation or program coordination activities

Benefits include Paid Time Off, Health and Medical Insurance offered through our Professional Employer Organization (PEO), 401(k) and (a) Retirement Plans. This position supports a federal government contract. Employment is contingent upon contract award and the ability to meet all government suitability and background investigation requirements.