TRANSPORTATION INTERMEDIARIES ASSOCIATION

JOB DESCRIPTION

VACANT

JOB TITLE:  ACCOUNTANT  

REPORTS TO:          CHIEF ADMINISTRATIVE OFFICER

FLSA CATEGORY:  EXEMPT

SUMMARY:  Responsible for all aspects of the Accounts Payable and Accounts Receivable functions as well as assist in monthly account reconciliations for related accounts.

SALARY RANGE:  $55,000

POSITION REQUIREMENTS/JOB SKILLS:

• Organized/Self-starter.
• Ability to work with minimum supervision.
• Accurate/detail oriented individual capable of managing multiple tasks and meeting assigned deadlines.
• Excellent telephone/customer service skills
• Experience in general accounting practices
• Working knowledge of iMIS a plus
• General working knowledge of Microsoft Office Suite
• College degree preferred.

WORKING CONDITIONS: General office work environment.

SPECIFIC RESPONSIBILITIES:

Enter accounts payable (invoices, expense reports and check requests) into computerized accounting system. Enter new vendors if necessary and collect W9s.  Route outstanding invoices to department heads and managers for approval.  Ensure that all invoices are approved and returned for payment in a timely fashion.  Coordinate with department heads and managers to ensure proper general ledger coding of all invoices. Ensure that all outstanding invoices are paid on time by making systematic checks each week and coordinating with the Accounting Group.   

Act as staff liaison with all outside vendors in responding to questions on status of payment.

Prepare the monthly reconciliation of the inter-company account. Keep all supporting documentation for these transactions. • Reconcile accounts payable and related accounts monthly.

Prepare yearly 1099s for distribution by January 31st.  Reconciliation of company credit cards ensuring compliance with organization’s policies.

Maintain all vendor files and other accounts payable documents.

Review all incoming cash receipts. Prepare bank deposits for all incoming checks.

 Perform monthly bank reconciliations and related research.

Maintains postage meter including placing appropriate levels of funding throughout the year.

Assist CAO in ordering office supplies including purchase of kitchen supplies.

Other duties as assigned.

SUPERVISION RECEIVED: Supervision and direction is received from the CAO. Working relationships, the Accountant interacts with all employees in all departments, as well as vendors and member and non-member customers. Minimum

QUALIFICATIONS:

To perform this job successfully, an individual should possess the knowledge, skills, and abilities listed and meet the amount of education, training and/or work experience required. Education/Experience

Minimum of 2-year Accounting degree.

3 years of general accounting accounts payable or accounts receivable experience. Knowledge, Skills and Abilities

Strong attention to detail required as well as proficiency in time management.

Experience with computerized accounting systems, preferably INTACCT, Bill.com Tallie and membership data bases, preferably iMIS.