Sorry, this listing is no longer accepting applications. Don’t worry, we have more awesome opportunities and internships for you.

Executive Assistant / Administrative Assistant

TORP Group

Executive Assistant / Administrative Assistant

Costa Mesa, CA
Full Time
Paid
  • Responsibilities

    Job Description

    Experienced as an Administrative or Executive Assistant, and looking to learn the Property Management industry? Looking for a team environment with opportunities to learn? Orange County based property management and development firm is looking for YOU!! This company owns and manages retail spaces!! The company owns properties throughout the Western US. This position will directly support the Leasing Team and provide support to the VP!! Company provides high coverage of employee benefits, yearly bonus potential, and much more!!

    RESPONSIBILITIES AND DUTIES

    • Managing schedules for Executives
    • Calendaring and coordinating meetings
    • Screening incoming mail and emails
    • Answering incoming company calls and greeting guests
    • Preparing presentation materials
    • Ensuring Executives are coordinated with materials and technology for meetings
    • Ordering catering for events
    • Preparing or overseeing marketing projects and collateral development
    • Coordinating staff events
    • Preparing spreadsheets and editing documents
    • Maintaining department budget spreadsheets
    • Ordering office supplies
    • Handling highly confidential information
    • Interfacing with internal staff on Executive's behalf
    • Coordinating travel and accommodations for staff and Executives
    • Coordinating on and off-site meetings, coordinating with any outside vendors
    • Assisting with various specialty projects

    QUALIFICATIONS AND SKILLS

    • BS or BA degree preferred
    • MS Office - Advanced
    • 2+ Years of Executive level support
    • Excellent interpersonal skills
    • Ability to be assertive
    • Ability to work well, yet team oriented
    • Flexible to assist with many different projects