Job Description

Are you a recent college graduate looking for a company willing to give you an opportunity to learn? Looking to work for one of the top companies in their industry? This job has YOUR NAME on it! This company specializes in commercial construction management for a variety of buildings: office, retail, entertainment, sports centers, healthcare, manufacturing and more! This position will provide Administrative support to the Office Manager, and Receptionist support for the office. Great opportunity to learn the industry with potential to grow into Project Coordination! Company offers high coverage for medical, dental and vision, along with 401K with matching, profit sharing, educational benefits, and opportunities for community involvement.

What will I be doing?

• First point of contact by phone and in person
• Assisting callers with inquiries or concerns
• Scheduling multiple conference rooms
• Ensuring conference rooms are set for meetings and will work for meeting needs
• Sending overnight packages
• Ordering office and kitchen supplies
• Managing inventory of supplies
• Ensuring kitchen and front office areas are well-kept
• Distributing calls to appropriate staff for leasing
• Scheduling meetings for many teams
• Assisting with company events
• Preparing correspondence
• Providing back up to other admin staff
• Coordinating catering for on-site meetings and events
• Ordering office supplies
• Maintaining files
• Providing high level service to both internal and external clients
• Preparing presentation materials as needed
• Assisting with various specialty projects for the Office Manager

Intangible Qualities:

• Ability to listen to others
• Upbeat and personable
• Ability to work well under deadlines

Requirements:

• MS Office
• MS Outlook scheduling Experience
• BS and BA a plus
• 2+ years of office experience