Job Description

This is a professional accounting/administrative position charged with coordinating and performing accounting tasks, specifically Accounts Receivable.  Duties may involve a variety of disciplines including client billings and lien releases, project accounting review and miscellaneous other project administrative tasks as needed. The Accounts Receivable Associate will take on duties that impact finance/budget and business/administrative systems.  Duties include a heavy emphasis on professional support to senior management. with a minimum level of supervision. The Accounts Receivable Associate monitors assignments and projects from initiation through delivery, ensuring targets and requirements are met and that assignments, projects, operations, or services are completed and delivered on schedule. This position works closely with various internal and external colleagues to ensure successful completion of assigned responsibilities. The Receivables Associate has a dual reporting structure; assigned project management, and office management.

QUALIFICATIONS SHOULD INCLUDE:

·       2 years of technical and professional level experience in construction accounting

·       or bachelor’s degree in project management, business, finance, or a related field and 1 year experience as described above;

·       Certification in assigned subject matter area of responsibility and/or project management. Other highly desirable knowledge, skills, abilities, and credentials relevant to a position.

UNDERSTANDINGS, KNOWLEDGE, AND ABILITIES:

·       Integrates administrative improvements by supporting operations, finance, budget, and other processes.

·       Researches and gathers required data to evaluate objectives, goals, and scope of projects and specifications.

·       Estimates time frames, quality and resources required to successfully implement assignments, projects, and activities.

·       Oversees projects and creates reports for upper management.

·       Ensures projects progress on schedule and addresses any delays resolving problems in a timely manner.

·       Evaluates and inspects progress on assigned area of responsibility, monitors progress, and reports to senior management.

·       Develops and establishes appropriate communications and manages a proactive approach to information to all levels of project delivery.

·       Monitors progress on assignments, special projects or other activities in accordance with established requirements and schedules.

Other related work as assigned or required Knowledge, Skills, and Abilities:

·       Knowledge of administration principles and practices.

·       Knowledge of budget, finance, and project management systems.

·       Knowledge of automated project management documentation, tracking, and control processes.

·       Knowledge of building design and construction procedures.

·       Knowledge of principles and procedures of administration and project management.

·       Skilled at identifying, analyzing and isolating problems, and problem resolution.

·       Skilled in interpersonal skills, communications, team building, facilitation, networking and negotiations.

·       Ability to apply computer applications and software.

·       Ability to operate a personal computer and other automated systems to enter and retrieve information, monitor work performed, and to communicate information in reports, etc…

GENERAL/CORE TASKING:

Accounts Receivable Associate:

·       Work with Project Managers/Estimators to create Project Billings on a weekly basis.

·       Ability to create invoices in both QuickBooks Online and Sage Construction100.

·       Knowledge of construction billings including Lien Releases.

·       Review job documents to ensure Contract and necessary Change Orders are billed for correctly and timely

·       Consistently inquire with clients as to payment status of previously sent invoices

·       Assist with financial project close-outs

·       Attend weekly meetings to stay on top of project status to ensure billings are sent out immediately upon completion of project or as timelines are determined.

Company Description

We are a General Contractor firm specializing in Tenant Improvement Work (including demolition and all other trades) and we also do ground up projects. If it is a remodel of existing office space or a brand new building that needs to be designed, we can do it.