Job Description

Seeking to hire a highly motivated Safety Coordinator, detailed oriented individual to join our Safety Team.

DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Driver Qualification Files Administration: On-Boarding & Terminations
• Drug & Alcohol Testing Program Administration
• Citations Administration

CREATE, MANAGE AND MAINTAIN DRIVER QUALIFICATION FILES:

Enter Driver Information Worksheet data into NSC DQF and Scan all documents;

o Driver Application for Employment

o Certification of Compliance with Driver License Requirements

o Request for Release of Motor Vehicle Report

o Record of Road Test

o Prior 7 Day HOS Data Sheet

o Request for Prior Employer Safety Performance

o Request for Prior Employer Drug & Alcohol Testing History

o Obtain a current MVR for all new hires and thereafter annually

o Obtain copy of Commercial Driver License

o Obtain copy of Medical Certificate

§ Verify Qualifications of Examiner via FMCSA’s QME Registry

§ Scan copy of medical exam long form, if available

§ Verify Qualifications of Examiner via FMCSA’s QME Registry

§ Scan copy of medical exam long form, if available

o Scan TWIC, if required

o Scan Other Supporting Documents into DQF

§ MRO Verification of negative pre-employment drug & alcohol test results

§ PSP Authorization Form

§ Order PSP Report through FMCSA

§ Receipt for Company Drug & Alcohol Testing Policy

§ Receipt for Drug & Alcohol Educational Materials

§ Social Security Card (employee drivers)

§ LNG No Fueling Company Policy Acknowledgement (HLT drivers)

§ Proof of Safety Training Acknowledgement

§ Proof of Omnitracs Training Acknowledgement

§ Proof of Cargo Security Training Acknowledgement

§ Receipt for Entry Level Training (for drivers with less than one-year experience)

ON-BOARDING/TERMINATIONS:

• Complete Driver New Hire Checklist & provide with DQF file to Director of Safety for approval
• Provide new hire with Safety Shoe Voucher and Reflective Safety Vest
• Ensure applicants enrolled in random drug & alcohol testing pool
• Enroll all California based drivers in the Pull Program
• Enroll all drivers and IC’s into their company Random Drug & Alcohol Testing Pool
• Forward a copy of all DQF documents to PEO
• Follow-up on all Prior Employer Requests within 30 days and scan responses into DQF

PERIODIC DOT UPDATES ADMINISTRATION:

• Monitor periodic driver DOT update renewals
• Contact drivers and their supervisors to advise of renewals coming due
• Obtain copy of CDL prior to expiration or place driver Out of Service
• Obtain copy of Medical Certificate prior to expiration or place driver Out of Service
• Obtain copy of TWIC prior to expiration

ADMINISTRATION OF COMPANY DOT DRUG & ALCOHOL TESTING PROGRAM:

• Establish a working relationship with NSC, our Third-Party Administrator
• Ensure all frequently utilized clinics have a supply of all required paper CCF’s
• Ensure our safety office has a supply of all required paper CCF’s for all companies
• Establish a working relationship with all frequently utilized heath care clinics
• Ensure all drivers are enrolled in their respective company Random Testing Pool Ensure terminated drivers are removed from Random Testing Pool
• Receive random testing selections at least once a quarter for all companies
• Ensure all selections are communicated to the respective operations manager
• Send Quest Electronic Authorization Forms to driver supervisor
• Monitor testing results and ensure all required testing is completed during the quarter

Ensure all Post-Accident (DOT and Non-DOT) is completed timely and recorded properly

• Document why if DOT Post-Accident testing isn’t completed within required time frame

§ Drug with 32 hours of accident & alcohol within 2 hours or, if not, within 8 hours

• Obtain documentation of reason for any Reasonable Suspicion testing
• Maintain secure files for all company drug and alcohol testing records by quarter by company
• Obtain accurate annual MIS Reports and Bi-Annual Lab Summaries from CDTA for all companies

CITATIONS ADMINISTRATION:

• Obtain and process any citations received by any company drivers and company vehicles

o Visit local courts when necessary to mitigate any company liability for citations

o Process for payment any legitimate citations

o Advise respective Operations Manager and Director of Safety of any at fault drivers

o File and retain copies of all processed citations

Company Description

Total Transportation Services (TTSI) is committed to being on the cutting edge of sustainability. From our customers to our drivers to the environment. We are always looking forward to innovating, diversifying, and creating a more sustainable and significant presence as the gateway of choice to North America. We’re here for the long haul.