Job Description

Executive Assistant

Department

Reports To

FLSA Status

Prepared By

Approved By

Last Modified

Construction

Vice President

N/A

Brandon Gibson

Brandon Gibson

2022-10-16

JOB SUMMARY

• Provides high-level administrative support.

GENERAL ACCOUNTABILITIES

• Prepares invoices, reports, memos, letters, financial statements, and other documents.
• Answers phone calls and directs calls to appropriate persons or takes messages.
• Conducts research, compiles data, and prepares papers for consideration and presentation by executives.
• Attends meetings and records minutes.
• Greets visitors and determines whether they should see specific individuals.
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.
• Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Opens, sorts, and distributes incoming correspondence.
• Makes travel arrangements for executives.
• Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.
• Provides clerical support to other departments.
• Manages and maintains executives' schedules.
• *The company reserves the right to add or change duties at any time.

JOB QUALIFICATIONS

• Education: Associate’s degree
• Experience: 3-5 years of related experience; or equivalent combination of education and experience

SKILLS

• Excellent verbal and written communication
• Active listening
• Service orientation
• Coordination
• Time management
• Monitoring
• Judgment and decision making