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Executive Administrator

TX Gibson Group LLC

Executive Administrator

Rockwall, TX
Full Time
Paid
  • Responsibilities

    Job Description

    Executive Assistant

    Department

    Reports To

    FLSA Status

    Prepared By

    Approved By

    Last Modified

    Construction

    Vice President

    N/A

    Brandon Gibson

    Brandon Gibson

    2022-10-16

     

    JOB SUMMARY

    • Provides high-level administrative support.

     

    GENERAL ACCOUNTABILITIES

    • Prepares invoices, reports, memos, letters, financial statements, and other documents.
    • Answers phone calls and directs calls to appropriate persons or takes messages.
    • Conducts research, compiles data, and prepares papers for consideration and presentation by executives.
    • Attends meetings and records minutes.
    • Greets visitors and determines whether they should see specific individuals.
    • Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.
    • Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
    • Opens, sorts, and distributes incoming correspondence.
    • Makes travel arrangements for executives.
    • Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.
    • Provides clerical support to other departments.
    • Manages and maintains executives' schedules.
    • *The company reserves the right to add or change duties at any time.

     

    JOB QUALIFICATIONS

    • Education: Associate’s degree
    • Experience: 3-5 years of related experience; or equivalent combination of education and experience

     

    SKILLS

    • Excellent verbal and written communication
    • Active listening
    • Service orientation
    • Coordination
    • Time management
    • Monitoring
    • Judgment and decision making