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Accounts Payable / Admin Clerk

Talent Count

Accounts Payable / Admin Clerk

Irvine, CA
Full Time
Paid
  • Responsibilities

    Our fast-paced office and customer-focused team is looking for a new member to join us! This role is an Accounts Payable Specialist with excellent QuickBooks experience and, a great customer-focused personality. This team member will be responsible for reviewing and processing invoices and purchase orders along with scheduling client appointment, answering phones and providing excellent customer service! We take pride in our work and have a positive attitude!

     

    ESSENTIAL DUTIES:

    • Assist clients with inquiries and product/installation updates
    • Schedule client meetings with designers and contractors
    • Review all invoices and keep an organized workload
    • Process 3-way Purchase Order matching invoices
    • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
    • Prioritize invoices according to cash discount potential and payment terms
    • Reconcile vendor statements, research and correct discrepancies
    • Assist in month-end accounting close process
    • Provide necessary data and supporting documentation for month end accruals
    • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
    • Assist with other projects as needed

     

    Experience & Skills:

    • 3+ years of clerical/admin experience
    • 2+ years of full cycle Accounts Payable experience
    • Proficient with QuickBooks, MS Office (Excel)
    • Must be well organized and a self-starter
    • Detail oriented, professional attitude, reliable
    • Possess strong organizational and time management skills
    • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
    • Ability to communicate effectively verbally and in writing
    • Ability to interact with employees and vendors in a professional manner