Job Summary:

Accounts Payable Lead manages AP staff and all activities in the accounts payable function. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Being an Accounts Payable Lead reviews applicable accounting reports and accounts payable register to ensure accuracy of an organization's financial documents for payment, auditing and tax purposes. Drive on site program performance through the provision of robust financial information and by holding owners accountable for improving it.

Job Responsibilities:

• Leads functions within accounts payable such as the general ledger as it relates to accounts payable, incoming invoices, vendor account reconciliations, etc.

• Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.

• Ensures that the accounts payable and the companys financial obligations are met efficiently.

• Oversees all tax-related processes, like the 1099 tax information.

• Keep track of the companys financial expenditures, maintain a database and provide reports as and when requested by supervisors.

• Oversee all payment transactions such as ACH, wires, paper checks and so on.

• Will be in charge of data entry, validation, and processing of various types of invoices like general overhead, subcontractor, and employee travel reimbursements.

• Keeps track of the status of all transactions taking place within the company and external vendors and contractors.

• Standardize procedures to generate efficiency in-house and create internal templates to be used by the company.

• Be active on the customer service front and be quick and accurate with communication.

• Some International Travel Must be able to work within restrictions imposed by ITAR and other governmental regulations.

• Strong interpersonal and communication skills to interact with employees, superiors, and customers.

• Strong analytical and time management skills.

• Good presentation skills.

Essential Duties:

• Ownership of the A/P process including vendor invoice processing and disbursements.

• Review Open A/P Aging Report for accuracy and timeliness.

• Code and enter invoices into the accounting system

• Ability to perform matching of vendor invoices, purchase orders and receiving. Investigate and resolve differences with vendors and operations.

• Generate weekly disbursements including checks and ACHs/wires.

• Maintain basic knowledge of GL chart of accounts

• Maintain AP reports, files, vendor list, reconcile monthly vendor statements. Set up new vendors including payment terms

• Communicate with vendors and resolve open issues, disputes, and inquiries

• Account for all incoming mail on a daily basis to ensure timeliness

• Assist Accounting Manager with other reports, projects and duties.