Job Description

NOTE: Manager is open to candidates in San Diego, Carlsbad, Temecula, Chicago near lake county. Starting off the position is remote but when clearance to return to the site is given this will be an onsite position and she is open to candidates working in these locations and would sit on site.

RESPONSIBILITIES:

· Supports 3 – 5 Sr. TA Partners and could include supporting Director of Talent Acquisition

· Scheduling and communicate candidate interviews via phone, on-site, and voice/video-conference

· Manage and communicate general interview logistics (location, conference rooms, voice/video-conference details, and candidate travel)

· Format job descriptions into new posting template

· Post job descriptions on career site, job posting aggregator, and on LinkedIn

· Repost jobs as needed or directed by TA Partners

· Greet and escort manager level and above candidates for onsite interviews as needed

· Order office supplies for the team

· Coordinate team calls/meetings

· Act as a backup to Human Resources to complete I9 forms for New Hires on their first day

· Train/Mentor new TA Coordinators

· Support the Director of Talent Acquisition with expenses, special projects and other duties as assigned

BASIC QUALIFICATIONS:

· Minimum of 4 years of Executive Administrative Support

· 8+ years of experience with standard office software, such as the MS suite

· 5+ years of complex scheduling experience

· Experience working with a variety of people at all levels, strongly prefer work experience with Director level or above client groups

PREFERRED QUALIFICATIONS:

· Prior biotech, life sciences, or healthcare industry experience highly desired

· Prior experience working in Human Resources, Talent Acquisition, or Recruiting is highly desired

· Hands on experience working in Taleo and Workday experience is highly desired