Position Summary

With guidance from the Benefit Accounting Specialist II ensure timely and accurate processing of COBRA Insurance benefits and perform calculations pertaining to Affordable Care Act (ACA) administration while ensuring compliance with the Consolidated Omnibus Budget Reconciliation Act (COBRA) and Patient Protection and Affordable Care Act (PPACA).

Duties and Responsibilities

·        Follow the regulations for COBRA administration set by the IRS and the Department of Labor

·        Review COBRA notifications to confirm accuracy and delivery to former employees

·        Review  COBRA elections through the HRIS system and with the appropriate insurance carrier

·        Process COBRA terminations in a timely manner according to the termination regulations set by the Department of Labor

·        Communicate and process all COBRA open enrollment changes with the COBRA members and the appropriate insurance carriers

·        Process the COBRA receivables through the HRIS system and Accounting software

·        Reconcile the COBRA monthly invoices and statements and ensure timely delivery to all COBRA members

·        Answer COBRA inquiries from former employees

·        Process the initial measurement period and ongoing measurement period eligibility calculations in accordance with ACA regulations

·        Communicate the benefit eligible employees found in the monthly ACA calculations to the Benefit Administration Teams

·        Communicate the variances in full/part time hour coding with the Human Resources team

·        Answer ACA inquiries with the Benefit Administration teams

·        Reconcile employer paid benefits and confirm accurate setup in the HRIS system

·        Validate ACA reporting

·        Assist with discrepancies and provide information in non-routine situations

·        Assist with other benefit reconciliation related duties/projects as assigned

Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Ability to:

·        Follow detailed process and ask questions when in doubt

·        Listen, read and communicate information and ideas so others will understand

·        Motivate others

·        Tell when something is wrong or is likely to go wrong

·        Apply general rules to specific problems to produce answers that make sense

·        Choose the right mathematical methods or formulas to solve a problem

·        To organize and prioritize a high volume of work

·        Job requires being careful about detail and thorough in completing work tasks

·        Job requires dealing calmly and effectively with high stress situations

·        Handle multiple priorities with a sense of urgency

·        Provide exceptional customer service

·        Detail oriented and work in fast paced environment

·        Identify resources

·        Collaborate with others

·        Support ethics and data privacy

Education and Experience Guidelines

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

·        High School diploma required, college degree preferred

·        Minimum two (2) year professional level experience in employee benefits and/or human resources required, ACA and COBRA experience preferred

·        Previous office experience is desired

·        Proficient in Microsoft Word and PowerPoint applications; intermediate Excel skills

·        Prior data entry experience preferred

·        Bilingual in Spanish desired, but not required

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

·        Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions

·        Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information

·        Vision: See in the normal visual range with or without correction

·        Hearing: Hear in the normal audio range with or without correction

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.