Benefits:

Company parties

Competitive salary

Training & development

Paid time off

Job Title: Team Coordinator

Position Overview

The Team Coordinator plays a key role in keeping projects organized and running smoothly. This position supports Project Managers and Superintendents by handling scheduling, communication, and administrative tasks from the start of a job through completion for both the Mitigation and Reconstruction Teams.

Key Responsibilities

Schedule appointments and keep clients informed of any changes or delays

Serve as the main point of contact between project managers, customers, insurance adjusters, subcontractors, and vendors

Maintain accurate job records, including notes, estimates, invoices, and reports

Handle billing and collections for deductibles, progress payments, and final balances

Assist with required documentation such as permits, vendor paperwork, and insurance forms

Dispatch crews for restoration or reconstruction work, including emergency calls

Provide excellent customer service and clear communication throughout each project

Qualifications

Strong attention to detail and accuracy

Ability to handle multiple tasks and meet deadlines

Background in accounting principles (AP/AR, payroll), and/or Proven Accounting Software

Proficient in Microsoft Excel and Word

Ability to learn new accounting and office software systems

Strong written and verbal communication skills

Ability to handle confidential financial information with integrity

Dependable and able to work independently with minimal supervision

Ability to sit for extended periods at a desk or in a vehicle

Comfortable using standard office equipment and computers

Ability to lift up to 25 pounds

Occasional bending, kneeling, or walking at job sites

Ability to work around typical construction site conditions, including noise from equipment

Experience & Education

High school diploma or GED required (college degree preferred)

1–3 years of experience in project coordination (restoration or construction experience is a plus)

Strong computer skills, including Microsoft Office (experience with Xactimate, QuickBooks, or similar software is a plus)

Excellent communication and organizational skills

Ability to manage multiple tasks in a fast-paced environment

Valid driver’s license and ability to visit job sites when needed

Physical Requirements

Ability to sit for extended periods at a desk or in a vehicle

Comfortable using standard office equipment and computers

Ability to lift up to 25 pounds

Occasional bending, kneeling, or walking at job sites

Ability to work around typical construction site conditions, including noise from equipment

Work Environment & Schedule

Full-time position

Monday–Friday, 8-hour shifts

Occasional overtime as needed

Office-based role in Smiths Grove, KY

Inside Office: 90% and Collaboration on Work Sites: 10%

Salary Range and Benefits

$40,000–$50,000 per year, based on experience

Paid holidays

3 PTO day (after 90 days)

5 vacation days (after 90 days)

Matching Retirement

Life Insurance

Additional Information

Must be able to reliably commute or relocate to Smiths Grove, KY prior to start

This is an at-will position