We’re looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker, team agents, and clientele, screening messages and notifying the broker of important information, and overseeing schedules and property timelines. You’ll also be responsible for organizing office records and customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today! Responsibilities: • Convey messages to broker that were received through phone calls, emails, memos, or reports • Pay and input invoices on a regular basis for the broker • Manage the client database to keep information orderly and confidential • Implementing filing systems and order office supplies as needed • Schedule meetings, travel itineraries, and any other relevant appointments for broker • Marketing duties to include posting on Social Media, preparing email blasts, US Mail coordination direct marketing pieces • Build, implement, and manage all systems for clients, lead generation, database management and back-office support • Keep agents informed about challenges and issues that need to be handled • Provide concierge-level customer service to clients and customers • Work with all preferred vendors, including professional photographers, contractors, etc., scheduling and keeping on timeline for transactions • Shall send out weekly reminders of upcoming critical dates via email. • Continue to take day-to-day office tasks away from the agent, organizing workflow and reducing inefficiencies • Coordinate events such as Jingle Jam, Seller Seminars, Shred Events, etc. • Staging listings as needed Qualifications: • High school diploma or equivalent required • 2-3 years experience providing administrative support in a personal assistant role, or similar • Real estate experience preferred but not required • Able to effectively communicate to clients and other team members in a timely manner • Can work on deadline and handle private client information • California DRE License a plus • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook and Internet skills • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities Compensation: $73,000 per year

• Marketing duties to include posting on Social Media, preparing email blasts, US Mail coordination direct marketing pieces • Build, implement, and manage all systems for clients, lead generation, database management and back-office support • Keep agents informed about challenges and issues that need to be handled • Provide concierge-level customer service to clients and customers • Work with all preferred vendors, including professional photographers, contractors, etc., scheduling and keeping on timeline for transactions • Shall send out weekly reminders of upcoming critical dates via email. • Continue to take day-to-day office tasks away from the agent, organizing workflow and reducing inefficiencies • Coordinate events such as Jingle Jam, Seller Seminars, Shred Events, etc. • Staging listings as needed