Job Description

Computes, classifies, records, and verifies numerical data for use in maintaining accounting records. Responsible for all of the bookkeeping functions associated with accounts receivable, deposits, cash, accounts payable, disbursements. Responsible for all functions associated with debt, tax and insurance for property and company fiduciary accounts. Computes, classifies, records, and verifies numerical data for use in maintaining accounting records. Responsible for all of the bookkeeping functions associated with reconciliation’s for property and company fiduciary accounts. Must be capable of performing duties with limited supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
• Audits invoices against purchase orders, researches discrepancies, and approves for payment.
• Prepares checks, account statements, reports, and other records, and reviews for accuracy.
• Extracts general ledger information.
• Reconciles report discrepancies and problems.
• Codes data for input to financial data processing system according to company procedures.
• Reviews, balances, and interprets computer reports, and makes corrections.
• Prepare and maintain audit work papers and account analysis on an ongoing basis.
• Help prepare financial reports and spreadsheets as requested.
• Research and analyze property receivables as needed.
• Maintain an organized filing system for all accounting documents.
• Maintain fiduciary deposit folder for each month.
• Process invoices to complexes. 　
• Prepare any deposits for all property fiduciary accounts held by each code and post to computer system.
• Review accounts receivable at month end.
• Maintain fiduciary deposit folder for each month.
• Review invoices for accuracy and approval.
• Prepare and input invoices in approved batches daily.
• Process month end reports and check for accuracy.
• Keeps record of work completed.
• Reviews error reports and enters corrections into computer.
• Transmits entered information into database.
• Files or routes source documents after entry.
• Responds to inquiries regarding entered data.
• Process 1099s.
• Process/issue/void site checks.
• Process accounts payable checks and related reports.
• Process emergency checks and input manual checks.
• Responsible for distribution of lender information to appropriate participants.
• Maintain lenders escrow and internal escrow accounts.
• Complete Journal entries.
• Responsible for real estate taxes and insurance premiums payments.
• Process Mortgage payments.
• Edit vendor set up.
• Process stop payments for properties and corporate office.
• Reconcile bank statements.
• Other duties may be assigned.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

PROBLEM SOLVING - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

CUSTOMER SERVICE - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

INTERPERSONAL SKILLS - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

ORAL COMMUNICATION - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

WRITTEN COMMUNICATION - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

TEAMWORK - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

ETHICS - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

ORGANIZATIONAL SUPPORT - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

JUDGMENT - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

MOTIVATION - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

PLANNING/ORGANIZING - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

PROFESSIONALISM - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

QUALITY - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

QUANTITY - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

ADAPTABILITY - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

ATTENDANCE/PUNCTUALITY - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

DEPENDABILITY - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

INITIATIVE - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

INNOVATION - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

Qualifications

EDUCATION AND/OR EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or five years of accounting experience and/or training.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence; speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Microsoft Word and Excel. Yardi accounting software experience is a plus.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BENEFITS: Competitive Benefits to include Health, Dental, Life, 401K, Employees Assistance Program, Long Term Disability, Vacation and Sick Leave.

Please send resumes with salary requirements

Additional Information

Position offers outstanding growth potential, paid sick leave, vacation & holidays, full benefits and 401K participation. Equal Opportunity Employer. Drug Free Workplace.