Job Description

JOB TYPE: Contract JOB LENGTH:1 Year (Renewable) COMPENSATION: Negotiable JOB ID: 9790

Minimum of 3 years in managing promotional review process using Veeva Vault PromoMats; BA/BS Degree required RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING: Manage forecasting and planning of promotional materials through internal review process (with input from Project Champions) Develop and update quarterly, monthly and weekly plans Quarterly (high-level) plan, based on Marketing MLR plans Monthly plans to be reviewed during planning meetings, with all relevant functions Weekly review meetings, with MLR team and agencies (estimate time to complete review of materials; adjust agendas to accommodate schedule changes; prioritize/reprioritize review items based on business needs) Attend MLR strategy meetings Ensure adherence to timelines for submission of materials into internal review Limit late additions to weekly agenda to exceptions only Partner with brand and channel teams to ensure tactical plans are executed Manage flow of promotional materials through MLR (Review Approval Cross-functional Team) – ensure adherence to company SOPs Chair live meetings and ensure review committee time is used efficiently Actively facilitate live MLR meetings and ensure focus on key issues, with the goal of bringing the group to consensus (keep reviewers on subject; manage meeting time constraints; minimize side discussions) Monitor progress of offline reviews Facilitate development of materials going through Veeva Promomats Receive and distribute review materials via electronic workflow system (Promomats) Pre-review assigned promotional material in an electronic review system Work with outside advertising agencies on day-to-day operations (lead weekly status meetings, in collaboration with production) Clarify, review and reconcile comments on review materials during live MLR meetings via Veeva Promomats & ensure that approval stamps from MLR reviewers are applied Document the outputs of meetings in Veeva Promomats Proofread copy to ensure all MLR comments have been incorporated Final QC review and approval of material Archive materials and manage annual reapproval process Ensure interface with Client and Agency production departments Manage review tool (Veeva Promomats) and related functionalities Manage progress of documents throughout workflow Ensure appropriate and efficient leverage of tool during meetings Resolve technical challenges for Veeva Promomats users Trouble-shoot bottlenecks in workflow Solicit feedback/provide recommendations for improving MLR effectiveness Consolidate quarterly metrics to provide self-evaluation opportunity to the team Execute special projects as required by management Manage and coordinate production of materials with agency and print team Manage production timelines of offline materials Coordinate kick off meetings and status with agency and print team Track delivery and status of production and elevate risks of missed timelines SKILLS/KNOWLEDGE REQUIRED: BA/BS Degree, preferably in Marketing, Communications or Business Administration Highly motivated self-starter with strong project management skills and ability to perform/prioritize tasks in a fast-paced environment with limited supervision Working experience with Veeva Vault Promomats Knowledge of Adobe Acrobat commenting tools Proficiency in Microsoft Office Experienced with proofreading technical documents Working knowledge of FDA promotional regulation, a plus Experience or understanding of digital ecosystems a plus Exceptional attention to detail is critical for this job Expert listening skills and ability to probe for undisclosed information Excellent interpersonal skills. Accurate and concise oral communications and writing ability Excellent organizational and time management skills Ability to multitask and meet strict deadlines Must be able to innovate, analyze and solve problems