Purchasing Agent
DO Supply LLC | Purchasing
Full-Time | Hourly | On-site
Schedule: Monday-Friday – 8:00am to 5:00pm
6305 Lake Wheeler Rd, Raleigh, NC

Summary

DO Supply is seeking a detail-oriented and proactive Purchasing Agent to support our growing Purchasing team. This role is responsible for ensuring products and materials are sourced efficiently, inventory levels remain healthy, and vendor relationships are effectively managed. The ideal candidate enjoys problem-solving, working with data, and coordinating with both suppliers and internal teams to keep operations running smoothly.

This is an excellent opportunity for someone looking to grow their career in purchasing, procurement, supply chain, or inventory management while making a direct impact on business success.

Key Responsibilities

• Create and issue purchase orders based on demand, inventory levels, reorder points, and operational requirements
• Track open purchase orders and maintain communication with vendors to ensure on-time deliveries
• Expedite urgent orders and proactively communicate delays or supply issues to internal teams
• Coordinate shipping methods, freight costs, and delivery schedules to optimize efficiency and cost
• Process RMAs and coordinate the return of faulty or incorrect products
• Monitor inventory levels, shortages, and backorders while taking appropriate corrective action
• Maintain accurate vendor and item data within ERP systems, including lead times, pricing, minimum order quantities, and alternate sourcing options
• Identify opportunities to reduce costs through pricing negotiations, freight optimization, product substitutions, and sourcing improvements
• Evaluate surplus inventory and support liquidation and surplus inventory initiatives
• Assist with supplier quality concerns by documenting issues and coordinating corrective actions
• Provide outstanding internal support to Production, Service, Warehouse, and Operations teams
• Collaborate with vendors and cross-functional departments to ensure purchasing objectives are achieved

What We Are Looking For

• Strong organizational skills and attention to detail
• Ability to work effectively in a fast-paced environment with multiple priorities
• Strong problem-solving and critical-thinking abilities
• Excellent communication and relationship-building skills
• Ability to manage competing deadlines and follow through on commitments
• Self-motivated with a proactive approach to resolving issues
• Interest in purchasing, procurement, supply chain, inventory management, or operations

Knowledge and Skills

• Ability to navigate multiple software applications and business systems efficiently
• Strong Microsoft Excel and data analysis skills preferred
• Understanding of purchasing, inventory management, and supply chain processes
• Basic knowledge of lead times, minimum order quantities (MOQ), freight terms, and inventory planning concepts
• Strong communication and negotiation skills
• Ability to analyze purchasing data and identify trends or opportunities
• ERP system experience preferred
• Strong attention to detail and accuracy

Education and Experience

• High School Diploma or equivalent required
• Associate's or Bachelor's degree in Business, Supply Chain, Operations, or a related field preferred
• Previous purchasing, procurement, inventory, customer service, logistics, or supply chain experience preferred
• ERP system experience preferred
• Equivalent combinations of education and experience will be considered

DO Supply Benefits

• Medical, dental, and vision coverage starting Day 1 of employment
• 10 PTO days
• 5 paid sick days
• Paid company holidays
• Company-paid short-term and long-term disability
• Company-paid life insurance
• 401(k) with employer matching

Work Schedule

This full-time position is scheduled Monday through Friday from 8:00am to 5:00pm. Additional flexibility may be required to support business needs and vendor communication requirements.

Work Environment

This position operates in a professional office environment and requires frequent use of computers, ERP systems, spreadsheets, and communication platforms. Team members work closely with Purchasing, Operations, Production, Warehouse, and vendor partners to support inventory availability and business objectives.

DO Supply LLC is an equal opportunity employer.

Required Skills

Required Experience

· Deep knowledge of federal program operations and governance processes

· Understanding of federal privacy, data sharing, and compliance frameworks

· Strong stakeholder engagement skills

· Program performance management and reporting

· Strong oral and written communication skills

Desired Experience and Skills:

· Experience managing federal outreach or engagement programs

· Familiarity with National Institutes of Health (NIH) programs or data access initiatives

· Experience leading multidisciplinary teams (technical, policy, user support)

· Experience implementing performance measurement frameworks

· PMP, Certified Government Program Manager (CGPM), CISSP or CISM, Healthcare Data Certifications (e.g., CPHIMS), Prosci Change Management Certification