Every student is capable of achieving academic success, yet the public education system was not designed to meet students of color where they dream — instead they marginalize them and underestimate their abilities. TAF partners with school districts, educators, and organizations to challenge the current public education system. We address the entire public education system, from top-to-bottom, providing STEM skills and equitable, anti-racist education environments where all students can succeed and by working with emerging and established education leaders of color to improve representation at every level. We:
The Operations Coordinator plays a vital role in ensuring the smooth daily functioning of TAF's organization. Reporting to the Operations Manager, they are an integral part of the Operations team. This team is responsible for equipping staff with the necessary resources and tools to support their success. The coordinator's responsibilities include managing both the Bethaday Community Learning Space (BCLS) Rentals and the maintenance schedule, with a focus on delivering exceptional customer service to staff, tenants, and guests.
Essential Duties & Responsibilities
Administrative Support
Check general email box daily
Check USPS mailbox and disperse mail accordingly distribution to TAF and tenants
Maintain rapport with customers, managers, and tenants by arranging continuing contacts; researching and developing new services and strategies; setting priorities; resolving problem situations
Provides information by answering questions and requests
Manages the supplies inventory by checking stock to determine inventory level; place orders for the office supplies
Verify receipt of received packages
Facilities Support
Greet and direct guest at the front desk
Oversee the Outlook BCLS reservation Calendar & Events
Manage BCLS Maintenance Calendar
Research, schedule and coordinate facility vendors for miscellaneous maintenance needs
Schedule Annual Maintenance BCLS Walk-through
Provide support for annual reporting
In case of an emergency, ensure timely follow-up with vendors for repairs
Remain on budget seeking the best prices for supplies and services
Rentals
Must be able to lift furniture up to 50 pounds
Efficiently handle rental inquires using the Tripleseat venue software. This involves comprehensive management and review of accounts receivable, contacts, booking, events, tasks, and calendar
Schedule tours and conducts rental tours for client's
Follow up with clients to encourage and collect reviews for the BCLS website
Social Media/Website
Manage and create posts for all social media platforms (Facebook, Instagram, LikedIn, and Youtube)
Manage the BCLS website updates
Produce online Newsletter mailings and create and maintain a newsletter schedule
**Qualifications & Skills **
Strong Writing Skills
Excellent organizational skills and a demonstrated ability to pay to details
Able to communicate in all forms (emails, phone, person to person)
Must have at least 2-years experience planning/coordinating events
Experience working facilities operations and rentals is a plus
Must pass all required criminal and child abuse background checks
Demonstrate a commitment to racial equity by actively engaging in anti-racism efforts, advocating for it both within and outside the organization, and working collaboratively to recognize and and personal biases
**Education & Experience **
2-years facility related experience or associate degree in a related field preferred
Moderate to high proficiency and aptitude in Microsoft 365 and OneDrive
Word Press skills
Experience working in Nonprofits Experience working with Diverse Populations
Language Skills: Skills Fluency in languages other than English is a plus
Special Requirements
Benefits
TAF is a proud equal opportunity employer that complies with the Civil Rights Act of 1964 (Title VII) and Equal Employment Opportunity (EEO) and follows guidelines to select the best qualified person for each position within the organization. No employee or applicant will be discriminated against because of race, creed, color, religion, gender, sexual orientation, national origin, age, or other physical or mental disability.
WHEN APPLYING
Upload resume and cover letter to the Attention, Human Resources. Your cover letter should express why you’re interested in this role and address the following questions:
What does it mean for you to have a commitment to anti-racism ?
have you demonstrated that commitment and how would you see yourself demonstrating it at TAF?
TAF is a proud equal opportunity employer that complies with the Civil Rights Act of 1964 (Title VII) and Equal Employment Opportunity (EEO) and follows guidelines to select the best qualified person for each position within the organization. No employee or applicant will be discriminated against because of race, creed, color, religion, gender, sexual orientation, national origin, age, or other physical or mental disability.