Job Description

WHO ARE WE?

Tehama, a Native American word which means, “Abundance of Nature,” combines awe-inspiring beauty, with rugged elegance, and exceptional golf.

Clint Eastwood began developing Tehāma Golf Club in 1997 in order to create an unparalleled golfing experience. A man who has dedicated his life to the arts, Tehāma Golf Club represents his commitment to the game of golf, the preservation of nature, and his passion to create unforgettable images.

JOB OVERVIEW:  The Accounts Payable Coordinator is responsible for ensuring proper review, timely processing, and communication of all disbursements in accordance with the Company policies and procedures. This position also manages the expenses of companies, businesses, and organizations. They analyze invoices and expense reports, resolve accounting discrepancies, and charge expenses to accounts.

QUALIFICATIONS/SKILLS:

• Prior experience working in the Hotel, Resort, or Country Club industries (Preferable)
• Minimum 2 years as an accounts payable specialist, or equivalent title and work experience
• Ability to effectively communicate with internal staff, members, and vendors
• Excellent organization, negotiation, and relationship building
• Must possess a professional demeanor, and be a proactive self-starter
• Quick evaluation and decision making
• Can operate all office equipment (including telephone, computer, copier, calculator), and MS Office software (Excel, Word, PowerPoint)
• Strong technology background and ability to learn new software as needed
• Strong comprehension of the English language (oral & written)
• Can interpret mathematical calculations and perform detailed data analysis

ESSENTIAL PHYSICAL ABILITIES:

• Primarily inside work within an office environment requiring sitting, (for up to 8 hours per day), standing, bending, talking, listening, using manual dexterity, and eye-hand coordination
• The non-smoking environment inside property buildings. Smoking allowed only in designated areas
• Must be able to lift 25 lbs occasionally

 WORK CHARACTERISTICS:

• May be required to work occasional weekends, evenings, and holidays as needed to support Club special events
• Must be able to work in and be able to maintain organization and a positive attitude
• Must be able to meet deadlines as required

 ESSENTIAL JOB FUNCTIONS:

• Records invoices for payment
• Ensures all credits are received for memos
• Maintains vendor relationships
• Runs end-of-day reports
• Prepares daily financial report
• Audits vendor statements and resolves issues
• Prepares cash deposits
• Audits petty cash
• Maintains cash in all outposts
• Scans and files checks in the AP folder
• Scans memberships documents
• 1099 Reporting
• Receives member checks daily and applies for payments
• Maintains postage and postage machine
• Picks up morning mail
• Delivers mail and packages
• Reconciles AP Statements
• Other duties as assigned are consistent with evolving needs of the company

Company Description

Tehama, a Native American word which means, “Abundance of Nature,” combines awe-inspiring beauty, with rugged elegance, and exceptional golf. The Jay Morrish designed, 18 hole golf course, is an impressive 6,506 yards from the champion tees. Members have access to the Tehama Clubhouse, which offers a full-service Pro-shop, world-class cuisine, and banquet facilities that boast stunning views of Carmel Valley and the Monterey Bay.