As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: that people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. By building a global and cultural workplace that supports greater diversity, equity, and inclusion — of voices, ideas, and approaches — together with our employees and partners, we can help all people improve their lives from poverty and health to education.

The Team

The mission of the Global Policy & Advocacy (GPA) program is to understand and shape the public policy debates affecting the foundation's work, build support for its major program and policy objectives, and develop partnerships and alliances that can advance the foundation's policy objectives nationally and globally. Because the foundation's resources alone are not enough to solve the challenges ahead, GPA also supports advocacy efforts to engage diverse stakeholders and promote innovative solutions that advance our program goals. We work in close partnership with grantees, our colleagues in the Global Health and Global Development Programs, the Executive office, and foundation Communications to build the environment in which all people have the opportunity to lead healthy and productive lives.

Your Role

The Program Assistant provides dynamic administrative support to multiple colleagues at the Deputy Director and Senior Program Officer levels, in support of the overall goals of the team. Including consistent use of good judgement, proactive thinking and action, ownership of assigned responsibilities, is a team player, resourceful, acts with integrity, and has a sense of humor.

What You'll Do

• Manage complex calendars including meetings with participants in multiple time zones, both internal and external to the foundation.
• Prioritize communications to ensure prompt responses to inquiries.
• Provide high-quality interactions, clear and consistent communication internally as well as grantees and partners in the field.
• Manage competing priorities through transparency, collaboration, and rigor.
• Assist in scheduling and planning events including coordinating arrangements for participants, handling logistics, and disseminating materials. (Note: Due to COVID-19 event planning will be limited and virtual.)
• Occasional team operational support.
• Records and data management including, but not limited to, management of the team SharePoint site, maintaining an organized filing system, tracking, and prioritizing tasks and projects, etc.
• Work on special projects as needed. May include conducting basic project management and/or research and analysis of data to respond to requests.
• Is an active member of the PPT team and the Business Team – participating in team meetings, team events, and keeping a pulse on the health and effectiveness of the team.
• Other duties as assigned.

Your Experience

• A minimum of 3 years work experience in an administrative role for a complex and fast-paced organization.
• Is highly proactive in identifying team needs and opportunities and helps champion and resolve them.
• Experience working within organizational systems to improve efficiency and successfully working in a changing environment.
• Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and has the ability to adjust to a wide variety of working styles.
• Proficient with MS Office Suite including – Outlook, SharePoint, Excel, PowerPoint, and Microsoft Teams.

Core Knowledge and Skills

• Balances quality of work with meeting deadlines while making the best use of available time and resources.
• Responds positively to change, embracing and using new practices to accomplish goals and solve problems.
• Performs task with care; is thorough. Makes few if any errors and checks work to ensure accuracy and completeness.
• Handles high workloads, competing demands, vague assignments, interruptions, and distractions with poise and ease.
• Great attention to detail; ability to track and manage multiple tasks simultaneously.
• Experience setting priorities and meeting deadlines while balancing the needs of providing support fore assistance.
• Experience working within organizational systems to improve efficiency, and successfully working in a changing environment.
• Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and has the ability to adjust to a wide variety of working styles.

Desired Competencies: Accountability and Dependability, Adaptability and Flexibility, Attention to Detail, Emotional intelligence, Stress tolerance, Teamwork.

*Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.