Job Description

The Accounts Receivable Specialist plays a vital role in supporting the financial operations of L.U. Electric, Inc., with a focus on accurate invoicing, payment processing, and account reconciliation. This is a temporary, part-time position that is expected to last approximately three months. The first two weeks will be full-time for training purposes. After training, the position will transition to a part-time schedule with the option for a hybrid work arrangement, combining in-office and remote work.

This role requires strong attention to detail, excellent organizational skills, and proactive communication with customers, vendors, and internal departments. The ideal candidate will be reliable, adaptable, and able to work both independently and collaboratively within a fast-paced environment.

Supports the Accounting and Finance Department by performing the following:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Maintains and updates customer records, including changes to contact information or billing preferences.
• Drafts and sends standard past-due notices and follows up with customers on outstanding balances.
• Reviews account activity, identifies discrepancies, and works with the Accounting Manager to resolve issues.
• Assists in generating monthly billing statements and reconciling revenue accounts.
• Prepares and manages vendor accounts and processes invoices using QuickBooks Online.
• Responds to internal and external inquiries regarding accounts, payments, and documentation.
• Performs general administrative tasks, including filing, scanning, and answering phone calls, to support the department.

Other duties may be assigned based on departmental needs.

Qualifications

Skills & Abilities

• Capacity to thrive in high-pressure environments, consistently delivering results to meet established targets.

• Accounts Receivable Proficiency: Demonstrated ability to prepare, post, verify, and reconcile customer payments with accuracy and attention to detail.

• Customer Account Management: Experience maintaining and updating customer records, managing billing adjustments, and tracking outstanding balances through consistent follow-up.

• Collections & Dispute Resolution: Skilled in drafting collection correspondence, identifying delinquent accounts, and communicating with customers to resolve payment issues professionally.

• Administrative & Clerical Expertise: Capable of handling clerical tasks such as filing, document retrieval, and organizing transaction records to support a well-functioning accounting department.

• Communication & Interpersonal Skills: Strong written and verbal communication skills for engaging with customers regarding account status, billing discrepancies, and payment arrangements.

• **Analytical & Problem-Solving Skills: **Ability to investigate account variances and collaborate with the Accounting Manager to ensure billing and revenue accuracy.

• Mastery of the English Language: Comprehensive knowledge of English language structure, including grammar, composition, and effective business communication.

• ** Spanish fluency is required to perform this job efficiently.**

• Education and/or Experience - Bachelor’s degree (B.A.) in Accounting from a four-year college or university; or at least two years of related experience and/or training; or an equivalent combination of education and experience. Must have general knowledge of GAAP.

• Language Skills - Ability to read, analyze, and interpret technical procedures and government regulations. Capable of writing professional business correspondence and presenting information clearly in discussions with managers, clients, and customers.

• Mathematical Skills - Ability to add, subtract, multiply, and divide all units of measure, using whole number, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.

• Reasoning Ability - Strong conceptual and problem-solving skills with the ability to solve practical problems and address various concrete variables in situations where limited standardization exists. Capable of interpreting instructions in written, oral, diagram, or schedule form.

• Computer Skills - To perform this job successfully, an individual should have knowledge and experience working with Office365 and RingCentral. Experience working with QuickBooks Online.

Additional Information

L.U. Electric, Inc. is dedicated to creating a diverse and inclusive workplace. We are an Equal Opportunity/Affirmative Action Employer, committed to making employment decisions without regard to any legally-recognized basis, including, but not limited to, their actual or perceived race, religious creed, color, national origin, ancestry, citizenship status, physical disability and mental disability, medical condition, genetic information, marital status, sex and gender, gender identity and gender expression, age, sexual orientation, military or veteran status, or any other consideration protected by federal, state or local law. We believe in the strength that diversity brings to our team and are committed to fostering an inclusive environment for all.