Temporary Administrative Assistant (Commercial Real Estate) | San Jose, CA (Downtown)

A national owner and operator of premier retail properties is hiring a Temporary Administrative Assistant to support the on-site management office at a retail property in Downtown San Jose.

Candidates must be located within commuting distance of Downtown San Jose, CA.

About the Role:
This is a fully onsite, front-desk and back-office administrative role supporting a small property management team. You’ll be the office’s primary point of contact while owning the spreadsheets, contracts, and recurring reports that keep the property running. The assignment starts November 16, with a real opportunity to convert to full-time.

What You’ll Do:

• Answer phones, greet visitors, and maintain the management office
• Build and update Excel spreadsheets and recurring weekly reports with a high degree of accuracy
• Pull, save, and manage tenant and vendor contracts, including vendor renewals
• Coordinate vendor work permits and collect tenant compliance documents (business licenses, EINs)
• Communicate daily by phone and email with maintenance, security, tenants, and vendors

What We’re Looking For:

• 2+ years of administrative experience, ideally in commercial, retail, HOA, or residential property management
• Strong Excel skills with a track record of clean, error-free work
• Yardi experience strongly preferred; Power BI a plus
• Highly organized and detail-oriented
• Professional phone and email communication skills
• A balance of initiative and curiosity: asks the right questions early, then takes ownership
• Business casual professional presence
• Available to start November 16

Compensation:
$25-$30/hour, commensurate with experience.

Work Setup:
Fully onsite in Downtown San Jose. Start date: November 16.

US Citizens and Permanent Residents are welcome to apply. Unable to provide sponsorship at this time.