Job Description

PEOPLE, EXECUTIVE & ADMINISTRATIVE ASSISTANT

LOCATION: AUSTIN (LOCATION HIGHLY PREFERRED) - REMOTE WORK FROM HOME POLICY, WITH SOME IN OFFICE WORK TIME REQUIRED.

(ALL STAFF IS CURRENTLY WORKING VIA OUR REMOTE POLICY)

OVERVIEW OF THE OPPORTUNITY

The Texas Civil Rights Project (“TCRP'') seeks an Office Administrator for its People, Finance and Operations (PFOPs) Department. This position will perform administrative tasks and services to support effective and efficient operations of the organization's PFOPs department and will be remote until at least September 2022. Because this position will call for some in-person responsibilities, we highly prefer this person to live in the Austin area. To apply, please submit a cover letter, resume, and three references through our application portal. For consideration, application materials must be submitted no later than 11:59PM ON FRIDAY, NOVEMBER 11TH.

ABOUT TCRP

At TCRP, we are Texas lawyers for Texas communities. We use legal advocacy to empower Texas communities and create policy change. In our 30+ year history, we have brought thousands of strategic lawsuits, defending voting rights, reforming systems of criminal justice, and fighting institutional discrimination in pursuit of racial and economic justice. Our efforts have helped countless low-income and otherwise marginalized Texans and have widely advanced equality and justice. Today — with dozens of high-caliber attorneys and professionals around the state and an extensive network of pro bono counsel and community allies — TCRP is among the most influential civil rights organizations in Texas. We are proud of our work, welcome innovative thinkers, and offer flexibility to different people’s styles and strengths. Learn more at https://txcivilrights.org/.

ABOUT THE ROLE

Our office is currently functioning with a hybrid of remote and in-person work due to the global pandemic. Preferably, the Office Administrator will be based in the Austin area, but will work primarily remotely until the office reopens based on available information from the CDC and local health officials. We anticipate the Office Administrator will need to be physically present in the office at least one day per week to complete clerical office management tasks.

The ideal candidate will be an empathetic listener adept at discussing sensitive topics and eliciting key information. This position requires diligently managing follow-up with staff and clients, they should also be a self-starter who is organized, detail-oriented, and excited about creating and implementing efficient processes that will benefit the organization and our clients.

As part of this work, the Office Administrator will:

ASSIST WITH GENERAL CLERICAL AND ADMINISTRATIVE SUPPORT FOR THE DEPARTMENT. THESE DUTIES INCLUDE:

• Processing invoices and generating expense reports;
• Cite-checking, proofreading, and formatting HR documents;
• Providing onsite administrative, logistical and other support for the department
• Routing and responding to inquiries from donors, vendors, and the general public;
• Scheduling meetings and conference calls; preparing materials and taking minutes for meetings;
• Picking up, opening, sorting, assigning, scheduling, and organizing mail for the department;
• Providing administrative support for application review, interviewing, and onboarding of applications for interns and newly hired positions;
• Providing additional administrative support to program staff, as identified by a program director
• Ordering office supplies

ASSIST WITH GENERAL UPKEEP AND MAINTENANCE OF THE OFFICE, INCLUDING:

• Scheduling and coordinating maintenance services such as janitorial, internet, municipal services, security, etc.
• Troubleshooting office organizational and maintenance needs as they arise;
• Coordinate in-office appointments with department staff;
• Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
• Engage in special projects and other duties as assigned

ASSIST CHIEF OF STAFF WITH CERTAIN ADMINISTRATIVE TASKS IN SUPPORT OF THE EXECUTIVE AND LEADERSHIP TEAMS, INCLUDING:

• Submitting all reimbursement requests for the Chief Executive;
• Scheduling meetings and conference calls for the Executive team;
• Executing all travel arrangements for the Chief Executive and upon request for all other leadership team members;
• Assisting with meeting arrangements for in person meetings and staff retreats
• Supporting with other Executive administrative needs, as requested

TO SUCCEED IN THIS ROLE, THE IDEAL CANDIDATE SHOULD HAVE THE FOLLOWING QUALIFICATIONS:

• At least two years experience of administrative or comparable work in a community or professional setting;
• RESIDENCE BASED IN THE AUSTIN AREA
• Must take initiative, be highly organized and detail-oriented, and possess strong interpersonal and time-management skills
• Excellent organizational skills, including document management and calendaring;
• Ability to work independently as well as within a team while maintaining a high level of efficiency and professionalism
• Ability to handle multiple tasks simultaneously and see projects through to completion
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) and experience with Internet research
• Familiarity with the Google ecosystem;
• High standard of professional and ethical conduct, integrity, and discretion

COMPENSATION

This is a part-time position. The hourly rate for this position is $25/hour. The ideal candidate will have the ability to work up to a maximum of 30 hours per week.

HOW TO APPLY

To apply, please follow this LINK.

We encourage interested applicants to apply as soon as possible and we will be reviewing on a rolling basis, but no later than 11:59 pm central time on 11/11/2022

INCLUSION & NON-DISCRIMINATION

TCRP values a diverse workforce and an inclusive culture — women, Black, Indigenous and other people of color, individuals with disabilities, veterans, and people from other underrepresented communities are strongly encouraged to apply for this position. We do not discriminate on the basis of race, ethnicity, national origin, age, creed, religion, physical ability, gender, gender identity or expression, pregnancy, sexual orientation, previous incarceration, languages spoken, socioeconomic status, veteran status, union membership or activism, or any other characteristic protected by local, state or federal law.

Note: Research shows that while men apply for positions when they meet an average of 60% of the requirements, women, Black people, people of color and other historically underrepresented groups only apply when they check every box. IF YOU FEEL LIKE THIS IS THE POSITION FOR YOU EVEN THOUGH YOU DON’T CHECK EVERY BOX PLEASE APPLY, YOU COULD BE EXACTLY WHAT WE’RE LOOKING FOR!

Company Description

We are Texas lawyers and advocates for Texas communities, boldly serving the movement for equality and justice in and out of the courts. We envision a Texas where all communities thrive with dignity and justice, and without fear. TCRP believes that legal advocacy and litigation are critical tools to protect and advance the civil rights of everyone in Texas, particularly our State’s most vulnerable populations, and to effect positive and lasting change to law and policy. We believe that by serving the rising social justice movement in Texas with excellent legal representation and bold strategies, we can respond to the needs of the communities we serve.