SUMMARY:
Responsible for the management and administration of Purchase Orders. As an integral member of the Integrated Product Team (IPT), plays a “key role” in all Supplier activity starting with the placement of a Purchase Order through closeout.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
- Processes all Defective Material Returns (DMRs) as well as any other approved repair requisition
- Obtains an Return Material Authorization (RMA) number from the Supplier, when required, and prepares a repair Purchase Order with the quality provisions of the most current P.O. in accordance with Standard Operating Procedures
- Verifies information listed on DMR and Requisition; including P/N, Qty, Description, Revision, Previous Purchase Order and Supplie
- Processes assigned, requisitions by selection of suppliers up to $20,000 dollar limit.
- Performs Issue to Purchase Order (IPO) to conform with Accounting Measurements
- Provides Vendor Consignment Notice (VCN) to associated Personnel responsible for releasing material from Quality Clinic to the Shipping Department
- Obtain and evaluate quotations, negotiations, develops source justifications, initiates procurement action and makes commitments within delegated authority
- Issue repair Purchase Order to Supplier and receives Purchase Order confirmation; including all change orders performed to the original Purchase Order. Obtains Purchase Order confirmations for General Procurement Purchase Orders as well.
- Enter Purchase Order information into repair data base and input/update all required information
- Interface with Subcontracts Administrator/General Procurement Buyer as well as Tech Liaisons as required
- Expedites deliveries of all Procurement Purchase Orders by maintaining contact with Suppliers; via telephone, letter, wire, fax and personal visits
- Manages, administers, monitors and controls the Supplier deliveries to ensure compliance with all Procurement contractual requirements, i.e. schedule, quality, technical in accordance with TC Standard Operating Procedures.
- Updates status on expediting screens of open purchase orders, changes, receipts, rejections and debit memos.
- Initiates Close outs
- Maintains a complete expediting history from inception of Purchase Order to completed delivery of acceptable parts.
- Ensures that any change in Supplier direction with regard to schedule, cost and technical requirements is related to the appropriate SCA/Buyer.
- Ensures immediate distribution of all Supplier correspondence to the applicable cognizant IPT member (i.e. Buyer/SCA, Engineering, Quality, Program, Finance, Security, ILS, and CDM) for appropriate and timely review and comment.
- Distributes and acts upon all Supplier inquiries and/or issues. Insures that all Supplier issues are fully understood and communicated to the Program Team.
- Initiates discussion with the Supplier upon receipt of any correspondence that requires clarification or is deemed to be non-responsive.
- Prepares Expediting Activity Reports
- Responsible for maintaining supplier metrics including supplier score card data
- Answers all inquiries regarding delivery status of Purchase Orders
- May be required to interact with different levels of Management and Suppliers to perform other duties as required.
- Reports accurately and timely all Procurement issues to management recommending solutions to problems.
- Attends all Procurement/Program telecoms, meetings, reviews, etc. Records action items with suspense dates and follows up for timely responses. Provides responses to Suppliers in a timely manner understanding all issues and works toward rapid closure.
- Reviews updated information related to FAR and International Traffic Arms Regulations (ITARS).
- Performs other duties as directed.
We are an Affirmative Action / Equal Employment Opportunity Employer (M/F/D/V). All qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, national origin, disability, protected veteran status or any other protected characteristic. Reasonable accommodations may include but are not limited to that which may enable individuals with disabilities and special disabled veterans to perform the essential functions of this position.
Required Skills
Required Experience
MINIMUM REQUIREMENTS:
EDUCATION: Associate’s degree or equivalent from two-year college or technical school EXPERIENCE: 4 to 8 years related experience and/or training combination of education and experience.
OTHER:
- Computer literate in Word, Excel, Power Point and Microsoft Project.
- Knowledge of FAR/ITAR.
- Understanding and knowledge of terms and conditions of contracts.
SKILLS:
- Cost/Price Analysis.
- Price rationale supporting justification.
- Excellent oral and written communication.