Job Description

The Firm seeks a result oriented, entry-level professional who is interested in accelerating his or her career, to assist with administrative and accounting duties. This is a hands-on position that requires accuracy and excellent organizational skills.

This is a broad-based role. The successful candidate will provide assistance to our directors and consultants and the Director of Accounting & Administration.

As an Administrative Assistant to Directors and Consultants, the candidate will:

• Arrange and schedule candidate and client meetings and communications.
• Type and proofread proposals, client reports, memos, firm brochures and other marketing materials.
• Share in the responsibilities of filing, answering phones and other administrative duties along with the other administrative staff.
• Input data into the firm’s FileFinder database.
• Use the firm’s database to prepare marketing distribution lists.
• Other tasks as assigned.

As Assistant to the Director of Accounting & Administration, the candidate will:

• Assist in financial operations, including but not limited to accounts receivable, accounts payable and credit card reconciliations.
• Assist in setting up new searches and ensuring timely client billings and collections, including working with directors and consultants to obtain required information
• Prepare agenda and compile reports for weekly staff meetings. Assist in tracking all outstanding proposals and business development activities
• Take ownership of consultant time submissions.
• Compile onboarding packages and assist with personnel matters.
• Support in the coordination of the annual insurance and benefits open enrollment.
• Assist in coordinating occasional firm events as well as annual firm meeting and holiday party.
• Other tasks as assigned

Qualifications

• One to three years of bookkeeping and word processing work experience
• A solid knowledge of Word, Outlook, PowerPoint, Excel and QuickBooks; Willingness to learn new technology
• Experience in working in a team-oriented environment that is committed to client service
• Self-starter who requires minimal supervision
• Flexible, proactive and responsive
• Excellent interpersonal skills and the ability to relate to many different types of personalities both within and outside the firm
• Solid organizational skills and ability to prioritize and multitask
• Attention to detail and a commitment to work product excellence
• A strong work ethic and a willingness to work after hours if client workload dictates
• The highest standards of honesty and integrity; Exercises discretion regarding client, personnel and financial information
• Affinity for hard working, but social (team-oriented) culture
• Must have excellent oral and written communication skills
• Solid word processing skills
• A Bachelor’s degree in accounting, finance or business-related field is preferred but not required

The Firm offers an attractive compensation package that includes salary, incentive compensation, profit-sharing, 401(k) plan, and a broad array of employee benefits.

Company Description

The Alexander Group was founded in 1983 by innovative leaders from global executive search firms. For over 30 years, the firm has actively led executive recruiting and consulting engagements for clients worldwide, ranging from Fortune 50 corporations to emerging growth enterprises. The Alexander Group has built and sustained a reputation for excellence through its ability to creatively and successfully complete challenging searches worldwide and its commitment to long term client relationships. The firm has been consistently ranked as one of the largest executive search firms by the Houston Business Journal and has offices in New York, Houston, San Francisco, San Diego, and Park City as well as a joint venture through Team Capital that has created a London office. The Alexander Group is retained to identify, assess, and recruit corporate officers, board members, C-level executives, diversity candidates, and other senior talent. The practice expertise spans a broad range of industries including financial services, energy, healthcare, technology, manufacturing, not-for-profit, retail, professional services, and consumer products globally. The firm has established a national reputation for conducting searches for senior level management for global law firms, national not for profits and global life science companies. The firm’s culture is fast-moving and collegial. Many of the consultants have been with The Alexander Group for over a decade. Each consultant works autonomously, coupled with a foundation of teamwork and collaboration. In addition, there is a strong commitment to client service, excellence, and responsiveness to both our clients and colleagues.