The HR Coordinator – Operations will support the day to day hiring activities within the Art Institutes system of schools. This position will work with designated campus leaders to track all new hire activity (i.e. new employee on-boarding, background checks, offer letters, I9 documentation), communicating directly with candidates to ensure all aspects of the hiring process are completed in a timely manner.
Incumbent must assure that the Company philosophy: quality services to clients; development, growth, involvement and recognition of employees; sound economic principles; and an environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position.
KEY JOB ELEMENTS:
Facilities recruiting of FT campus staff positions within the Aii system, responsible for posting approved requisitions within PrismHR, initial review of all resumes to ensure minimal qualifications are met, update status assignments within system, sharing of candidates with hiring managers, completion of phone screens and sharing of interview assessment. Drafting of offer letters based upon approved compensation and start date, ensuring on-boarding steps are completed upon acceptance of offer. Accounts for benefit enrollment of eligible new hires.
Work with all 8 ground campus locations to track all new hires, ensuring the receipt of all new hire request information (resume, application), determination of start date, and completion of all new hire paperwork, submission of on-boarding information into HRIS system, request for reference check / background check, submission of I9 and e-verify.
Coordinate the hiring of all student workers (federal & regular) according to the quarterly hiring schedule. Work with hiring managers of federal work study students to secure job description and new hire paperwork to secure final approval of student eligibility.
Ensure the hiring of all approved Adjunct faculty occurs according to the quarterly hiring schedule. Collaborate with Faculty Coordinators on identification and process of all new hire paperwork and completion of all on-boarding steps.
Create offer letters / Letters of Appointment for all new hires, developing a secure database of all documents for compliance as needed.
Manage the flow of resumes for all open requisitions to assigned hiring managers, evaluating candidate flow to ensure all recent candidates are presented to hiring managers and status assignments occur within Applicant Tracking Systems (ATS).
Communicates with hiring managers on candidate flow, discusses with Senior Director of HR Operations those requisitions where increased candidate flow is required.
Identifies essential candidate requirements and assists in screening of candidates as assigned.
Other duties as assigned in support of human resources department.
REPORTS TO: Senior Director – HR Operations, dotted line to VP – Human Resources
INTERACTS WITH: Campus leaders, potential employees