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Listing Transaction Coordinator

The Blake Cory Home Selling Team

Listing Transaction Coordinator

Temecula, CA
Paid
  • Responsibilities

    Administrative Sales Coordinator needed for a GROWING Real Estate Team! As the Administrative Sales Coordinator, you will work hand in hand with the Listing Manager providing administrative support assisting with the creation of listings, heavy customer service and processing each listing file.  Additionally, they will support the Sales Team and Assistant Office Manager with other administrative duties and tasks as needed. COMPANY PERKS: • Health Insurance Available • Paid Holidays and Vacation Time • Credit toward mileage, personal technology usage, etc • Potential for Bonuses and Rewards Programs • Access to all Sales Events Responsibilities: • Handling of all the listing creation process and keeping all listings up to date • Assisting in writing descriptions and making sure all photos are edited and staged properly • Scheduling and confirming of all photo appointments  • Updating, processing, and filing of all documents in a timely manner  • Managing document timelines and making sure they are on time and up to date • Reporting of weekly stats and paperwork progress on a weekly basis • Providing follow-up service and answering customer and prospect questions, including responding to all calls, •  emails or web request • Ensuring all “for sale" steps are taking place  ADDITIONAL ADMINISTRATIVE ASSISTANT DUTIES: • Maintain sales department calendar • Planning and scheduling of meetings • Making travel arrangements for Trade shows/Conferences  • Sitting in on Manager meetings taking minutes  • Drafting listing agreements and communicating with management to obtain all building documents and getting relevant building policy information • Sending out all email correspondence to the Sales team  Qualifications: • • Must be 18 years or older • Must have 3-5 years of Administrative experience • Types 50 WPM • Must have Customer Service experience • Knowledgeable with Google applications and Google Drive • Intermediate knowledge of Microsoft Office Suite • CRM experience (Boomtown is a plus) • Experience working in a fast pace environment • Must have excellent written and verbal communication • Attention to detail and organized • Must be reliable and punctual • Tenacious and works with a strong sense of urgency • Proactive self-starter with an energetic outgoing personality • High School Diploma or GED required • Must have a valid Driver’s license • NO Real Estate License is required • Transaction Coordinator experience would be a plus but not required Compensation: $16 - $18 per hour

    • Handling of all the listing creation process and keeping all listings up to date • Assisting in writing descriptions and making sure all photos are edited and staged properly • Scheduling and confirming of all photo appointments  • Updating, processing, and filing of all documents in a timely manner  • Managing document timelines and making sure they are on time and up to date • Reporting of weekly stats and paperwork progress on a weekly basis • Providing follow-up service and answering customer and prospect questions, including responding to all calls, •  emails or web request • Ensuring all “for sale" steps are taking place Additional Administrative Assistant duties: • Maintain sales department calendar • Planning and scheduling of meetings • Making travel arrangements for Trade shows/Conferences  • Sitting in on Manager meetings taking minutes  • Drafting listing agreements and communicating with management to obtain all building documents and getting relevant building policy information • Sending out all email correspondence to the Sales team