The Accounting Manager is responsible for all accounting activities related to income auditing, cashiering, AP Processing, A/R collection, tax compliance[GA1] , and month end processing so as to ensure financial controls, accurate reporting and hotel profitability. The Accounting Manager is required to adhere to the mission and values of Widewaters Hotels, LLC.

The Accounting Manager is and responsible for the following:

Daily

Responsible for reconciling cash/check deposits and makes bank deposits.

Verify revenues and allowances for restaurant and catering events if applicable.

Perform daily income auditing of revenues from PMS & POS reports to tie back to ProfitSage reports

Process A/R accruals and place in correct accounts.

Bill any new invoices and send updated statements for A/R accounts.

Post payments and reconcile A/R checks.

Reconcile payments and postings for house accounts within PMS system.

Create new A/R accounts after applications have been approved.

Ensure market segmentation for room revenues are correct and correct issues as needed.

Process tax exempt rooms and banquets if applicable.

Track restaurant discounts, voids, and discrepancies, as well as PMS postings to protect company revenues if applicable.

Correct or assist in correcting any posting errors made at F&B outlets if applicable and front desk

Post all banquets on property to ensure correct amounts are charged.

Send copies of finalized banquet checks and postings to the sales department.

Monitor key control to adhere to Widewaters standards on key security.

Field guest’s phone calls and complaints regarding billing issues.

Balance PMS and POS reports to accounting reporting system and[GA1] ProfitSage

Weekly

Reconcile petty cash and input A/P batches for reimbursement.

Contact A/R vendors to provide statements and inquire about payment status.

Code and input Accounts Payable batches. (Between 30-80% of monthly batches[GA2])

Review and approve A/P batches to ensure correct GL codes are used when inputting invoices.

Provide feedback and weekly updates to night audit staff, implementing new policies and procedures when necessary.

Attend weekly staff meeting.

Monthly

Complete monthly financial procedures in a timely manner.

Reconcile GM checkbook receipts and provide backup.

Reconcile Credit Card ledgers and analysis worksheet

Finalize income journal, including balancing cash, credit cards, and meal period counts.

Create, process, and verify extensions on all hotel inventories. (Food, Beverage, and Suite shops if applicable)

Perform basic auditing of Food and Beverage inventories if applicable

Complete monthly Food Credit Worksheet; verifying correct expense lines are used if applicable.

Complete and reconcile tax exemption paperwork and backup.

Process brand franchise monthly invoice.

Post and offset Frequent Guest reimbursements within A/R module.

Research and attempt to collect adjustments through customer disputes and chargebacks.

Provide updates on A/R to GM on weekly basis for weekly commentary

Perform monthly auditing of house banks

Attend Monthly Pillar calls.

Miscellaneous

Complete all changes to rate increases within brand Reservation System. (Including all LNR changes)

Create training materials for audit and front desk team highlighting new account procedures.

Assist with Night Audit balancing and coverage when necessary.

Manage office supplies to ensure accurate levels in place and make purchases as necessary

This position may also oversee IT concerns on property. (PMS, POS, PBX, Wi-Fi)

Input and update menu items within restaurant POS, ensuring accuracy with pricing and tax amounts if applicable.

Adjust rates in reservation system when needed.

Provide general reservation system property support

Assist in the budget process but inputting necessary commentary, revenues and expenses

Monitor flow through and approve expenses in the absence of the GM.

Requirements

Bachelor’s degree preferred with at least 2 years’ experience.

Must possess a thorough knowledge of the hospitality industry, have a strong financial background, sound administrative skills, well developed management skills, and have demonstrated ability to effectively lead.